Wahkiakum County RFP Migration of Microsoft Office 365
Wahkiakum CountyCounty · Wahkiakum County, WA- Due
- Dec 23, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Duration
- 60 months
- Primary contact
- Beau Renfro
- (360) 795-7878
The 30-second brief
Wahkiakum County is seeking proposals for the migration of its Microsoft Office 365 tenancy from the Commercial version to the Government Community Cloud. The project includes system integration, implementation services, and a seamless transition for approximately 158 users.
Office 365 migration plan, Readiness assessment, Onsite discovery, Planning, Communications and training plan, Networking and naming services plan, User identity and account provisioning plan, Exchange Online planning, Migration strategy, Mail-enabled applications plan, Bandwidth assessment, Enterprise-wide training, End-user documentation, Domain verification and registration, DNS records configuration, On-premises AD configuration, Active Directory Federation Services configuration, Exchange Online service configuration, Email coexistence configuration, Mailbox quotas and retention policies, Anti-spam and malware protection configuration, Client computer and end-user experience configuration, License assignment, Mailbox data migration, DNS update, Outlook Web Access and Exchange ActiveSync configuration, Post-migration service testing, Onsite or webinar training, Administering Office 365 services, Office 365 admin best practices, DirSync management, Microsoft System Center administration, 30 days post-deployment support, 8 hours service desk support within 1 year, RACI chart, Security defaults implementation, Email archiving, Retention requirements, Purview for eDiscovery, Logging, Sign-out of legacy accounts, Sign-in to new accounts, Migration tools, Migration cost, Estimated hours, Hourly rates, Statement of work, Work breakdown structure, Gantt chart, Communication plan, Testing and acceptance plan, Add/move/change procedures, Regulatory compliance documentation
The evaluation committee will judge proposals based on how well they meet the RFP requirements.
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Summary
Wahkiakum County is seeking proposals for the migration of its Microsoft Office 365 tenancy from the Commercial version to the Government Community Cloud. The project includes system integration, implementation services, and a seamless transition for approximately 158 users.
EVALUATION CRITERIA
The evaluation committee will judge proposals based on how well they meet the RFP requirements.
REQUIRED DELIVERABLES
53- Office 365 migration plan
- Readiness assessment
- Onsite discovery
- Planning
- Communications and training plan
- Networking and naming services plan
- User identity and account provisioning plan
- Exchange Online planning
- Migration strategy
- Mail-enabled applications plan
- Bandwidth assessment
- Enterprise-wide training
- End-user documentation
- Domain verification and registration
- DNS records configuration
- On-premises AD configuration
- Active Directory Federation Services configuration
- Exchange Online service configuration
- Email coexistence configuration
- Mailbox quotas and retention policies
- Anti-spam and malware protection configuration
- Client computer and end-user experience configuration
- License assignment
- Mailbox data migration
- DNS update
- Outlook Web Access and Exchange ActiveSync configuration
- Post-migration service testing
- Onsite or webinar training
- Administering Office 365 services
- Office 365 admin best practices
- DirSync management
- Microsoft System Center administration
- 30 days post-deployment support
- 8 hours service desk support within 1 year
- RACI chart
- Security defaults implementation
- Email archiving
- Retention requirements
- Purview for eDiscovery
- Logging
- Sign-out of legacy accounts
- Sign-in to new accounts
- Migration tools
- Migration cost
- Estimated hours
- Hourly rates
- Statement of work
- Work breakdown structure
- Gantt chart
- Communication plan
- Testing and acceptance plan
- Add/move/change procedures
- Regulatory compliance documentation
REQUIRED ATTACHMENTS
5- Cover Letter
- Project Specifications and Conditions
- Special Conditions
- Standard Quotation Form
- Technical Specifications
- Submit to
- P.O. Box 65, Cathlamet, Washington 98612, or delivered in person to the Wahkiakum County Sheriff's Office, 64 Main Street, Cathlamet, WA 98612
- Scope location
- Cathlamet, Washington
- Reported agency
- Wahkiakum County Sheriff's Office
Questions about this RFP
How do I respond to this RFP from Wahkiakum County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 23, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 65, Cathlamet, Washington 98612, or delivered in person to the Wahkiakum County Sheriff's Office, 64 Main Street, Cathlamet, WA 98612. For questions, contact Beau Renfro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wahkiakum County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beau Renfro at (360) 795-7878. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Office 365 migration plan, Readiness assessment, Onsite discovery, Planning, Communications and training plan, Networking and naming services plan, User identity and account provisioning plan, Exchange Online planning, Migration strategy, Mail-enabled applications plan, Bandwidth assessment, Enterpr. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The evaluation committee will judge proposals based on how well they meet the RFP requirements." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wahkiakum County?
All active and historical solicitations from Wahkiakum County are tracked and searchable. As a county agency, Wahkiakum County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 60 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Specifications and Conditions, Special Conditions, Standard Quotation Form, Technical Specifications. Review the full document from Wahkiakum County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cathlamet, Washington. Review the full solicitation for detailed scope requirements.