Village of Westchester - Fire Department HVAC Repairs Project - 01.R120326.00097 (2026)
Westchester villageCity · Westchester, IL- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Duration
- 2 months
- Primary contact
- Gerald Hennelly
- (847) 823-0500
The 30-second brief
The Village of Westchester is seeking bids for the Fire Department HVAC Repairs Project located at 10240 W. Roosevelt Road, Westchester, IL. The work generally consists of the removal of existing air handling units and installation of new air handling units, including Trane rooftop air handling units Model #YSK060A3S0H0003, roof curb adaptors, four power roof ventilators (three Loren Cook Model #90C15DH units or equal), new line sets, replacement electrical disconnects, thermostats, hail guards, and testing and balancing. Bids are due by October 8, 2026, at 10:00 A.M. local time. A mandatory pre-bid meeting is scheduled for October 1, 2026, at 9:00 a.m. local time at the Fire Department site. Bidding documents can be downloaded from QuestCDN (No. 10391455) for a non-refundable charge of $35.00 via cbbel.com or questcdn.com.
Remove and replace rooftop HVAC unit RTU #3 and roof curb adapters, Remove and replace rooftop HVAC unit RTU #4 and roof curb adapters, Remove and replace existing electrical disconnect switch for RTU #3, Remove and replace existing electrical disconnect switch for RTU #4, Remove and replace power roof ventilators, Testing and balancing
Pricing, material lead time, contractor availability to complete the work, warranty periods
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Summary
The Village of Westchester is seeking bids for the Fire Department HVAC Repairs Project located at 10240 W. Roosevelt Road, Westchester, IL. The work generally consists of the removal of existing air handling units and installation of new air handling units, including Trane rooftop air handling units Model #YSK060A3S0H0003, roof curb adaptors, four power roof ventilators (three Loren Cook Model #90C15DH units or equal), new line sets, replacement electrical disconnects, thermostats, hail guards, and testing and balancing.
Bids are due by October 8, 2026, at 10:00 A.M. local time. A mandatory pre-bid meeting is scheduled for October 1, 2026, at 9:00 a.m. local time at the Fire Department site. Bidding documents can be downloaded from QuestCDN (No. 10391455) for a non-refundable charge of $35.00 via cbbel.com or questcdn.com.
EVALUATION CRITERIA
4- Pricing
- Material lead time
- Contractor availability to complete the work
- Warranty periods
REQUIRED DELIVERABLES
Remove and replace rooftop HVAC unit RTU #3 and roof curb adapters, Remove and replace rooftop HVAC unit RTU #4 and roof curb adapters, Remove and replace existing electrical disconnect switch for RTU #3, Remove and replace existing electrical disconnect switch for RTU #4, Remove and replace power roof ventilators, Testing and balancing
REQUIRED ATTACHMENTS
7- Bid bond
- Affidavit of non-collusion
- Construction schedule
- List of proposed models
- Lead times
- Availability/schedule
- Warranty periods
- Submit to
- Village of Westchester, 10300 W. Roosevelt Road, Westchester, IL 60154
- Scope location
- Westchester, IL
- Reported agency
- Village of Westchester
Questions about this BID
How do I respond to this Bid from Westchester village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Westchester, 10300 W. Roosevelt Road, Westchester, IL 60154. For questions, contact Gerald Hennelly.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Westchester village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gerald Hennelly at (847) 823-0500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove and replace rooftop HVAC unit RTU #3 and roof curb adapters, Remove and replace rooftop HVAC unit RTU #4 and roof curb adapters, Remove and replace existing electrical disconnect switch for RTU #3, Remove and replace existing electrical disconnect switch for RTU #4, Remove and replace power r. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, material lead time, contractor availability to complete the work, warranty periods" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westchester village?
All active and historical solicitations from Westchester village are tracked and searchable. As a city agency, Westchester village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, affidavit of non-collusion, construction schedule, list of proposed models, lead times, availability/schedule, warranty periods. Review the full document from Westchester village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westchester, IL. Review the full solicitation for detailed scope requirements.