Village of Westchester - Public Works Fuel Dispensing Station and Above Ground Storage Tank - 2026
Westchester villageCity · Westchester, IL- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Duration
- 3 months
- Primary contact
- Gerry Hennelly
- (708) 345-0020
The 30-second brief
The Village of Westchester is seeking sealed proposals for the installation of a new fuel island dispensing system and an above-ground storage tank, along with related appurtenances and accessories, at 10240 W. Roosevelt Road, Westchester, IL 60154. The project generally consists of removing existing underground storage tanks and fuel pumps, and installing a new 12,000-gallon split-compartment fire-resistant AST (7,000-gallon diesel and 5,000-gallon gasoline), two single-hose commercial suction pumps, a Fuel Master FM Live two-hose fuel management system, a concrete pad with collision protection, electrical work, and OSFM permits and inspections. An optional alternate bid includes a 500-gallon DEF dispensing unit. Bids are due by 10:30 A.M. on Thursday, October 8, 2026. A mandatory pre-bid meeting is scheduled for October 1, 2026, at 10:00 A.M. local time behind the Fire Department. Contractors must comply with the Public Works Preference Act and pay prevailing wage rates as established by the Illinois Department of Labor. A 10% bid bond or certified check and 100% performance and payment bonds are required.
Fuel island including concrete pad, Fuel pumps, Power & control and security station; Fuel storage tank including concrete pad storage vessel, Piping, Power & controls and concrete pad, Complete in place; DEF dispensing unit with 500 gallon storage tank with DEF dispenser including concrete pad, Power & control, Complete in place
Pricing, Material lead time, Contractor availability, Warranty periods
Hear what Westchester village plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Village of Westchester is seeking sealed proposals for the installation of a new fuel island dispensing system and an above-ground storage tank, along with related appurtenances and accessories, at 10240 W. Roosevelt Road, Westchester, IL 60154.
The project generally consists of removing existing underground storage tanks and fuel pumps, and installing a new 12,000-gallon split-compartment fire-resistant AST (7,000-gallon diesel and 5,000-gallon gasoline), two single-hose commercial suction pumps, a Fuel Master FM Live two-hose fuel management system, a concrete pad with collision protection, electrical work, and OSFM permits and inspections. An optional alternate bid includes a 500-gallon DEF dispensing unit. Bids are due by 10:30 A.M. on Thursday, October 8, 2026. A mandatory pre-bid meeting is scheduled for October 1, 2026, at 10:00 A.M. local time behind the Fire Department. Contractors must comply with the Public Works Preference Act and pay prevailing wage rates as established by the Illinois Department of Labor. A 10% bid bond or certified check and 100% performance and payment bonds are required.
EVALUATION CRITERIA
4- Pricing
- Material lead time
- Contractor availability
- Warranty periods
REQUIRED DELIVERABLES
3- Fuel island including concrete pad, Fuel pumps, Power & control and security station
- Fuel storage tank including concrete pad storage vessel, Piping, Power & controls and concrete pad, Complete in place
- DEF dispensing unit with 500 gallon storage tank with DEF dispenser including concrete pad, Power & control, Complete in place
REQUIRED ATTACHMENTS
5- Bid bond or certified check
- Affidavit of non-collusion
- Acknowledged Addenda
- Certificate of insurance
- Construction schedule
REQUIRED STAFFING
3- Submit to
- Village of Westchester, Attention: Village Clerk, 10300 Roosevelt Road, Westchester, IL 60154
- Scope location
- Westchester, IL
- Reported agency
- Village of Westchester
Questions about this BID
How do I respond to this Bid from Westchester village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Westchester, Attention: Village Clerk, 10300 Roosevelt Road, Westchester, IL 60154. For questions, contact Gerry Hennelly.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Westchester village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gerry Hennelly at (708) 345-0020. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Superintendent, Construction Supervisor, Safety Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fuel island including concrete pad, Fuel pumps, Power & control and security station; Fuel storage tank including concrete pad storage vessel, Piping, Power & controls and concrete pad, Complete in place; DEF dispensing unit with 500 gallon storage tank with DEF dispenser including concrete pad, Pow. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, Material lead time, Contractor availability, Warranty periods" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westchester village?
All active and historical solicitations from Westchester village are tracked and searchable. As a city agency, Westchester village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or certified check, Affidavit of non-collusion, Acknowledged Addenda, Certificate of insurance, Construction schedule. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Westchester village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westchester, IL. Review the full solicitation for detailed scope requirements.