Village of Saranac Lake Seasonal Plantings RFQ
Saranac villageCity · Saranac village, MI- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Jan 22, 2026
- Contract term
- 1 year
- Primary contact
- Bayle Reichert
The 30-second brief
Seeking quotes from local nurseries for seasonal plantings. Services include preparing and planting 47 Earth Planters (late June-mid-October), supplying materials for four entrance signs, and the Star Garden. Vendor will prepare planters, water them for one week, and deliver/retrieve them for winter storage. Materials for entrance signs and Star Garden will be held for volunteer pickup.
Prepared and planted 47 Earth Planters; Supplied flowers, soil, and fertilizer for entrance signs and Star Garden; Prepared planters for winter storage.
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Summary
Seeking quotes from local nurseries for seasonal plantings.
Services include preparing and planting 47 Earth Planters (late June-mid-October), supplying materials for four entrance signs, and the Star Garden. Vendor will prepare planters, water them for one week, and deliver/retrieve them for winter storage. Materials for entrance signs and Star Garden will be held for volunteer pickup.
REQUIRED DELIVERABLES
3- Prepared and planted 47 Earth Planters
- Supplied flowers, soil, and fertilizer for entrance signs and Star Garden
- Prepared planters for winter storage
REQUIRED ATTACHMENTS
3- Quote Submission Form
- Earth Planter Spec Sheet
- Photo of past year Co-op Planters
- Submit to
- Email to [email protected]
- Scope location
- Saranac Lake, NY
- Reported agency
- Village of Saranac Lake
Questions about this RFQ
How do I respond to this RFQ from Saranac village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to [email protected]. For questions, contact Bayle Reichert.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Saranac village in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bayle Reichert. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Prepared and planted 47 Earth Planters; Supplied flowers, soil, and fertilizer for entrance signs and Star Garden; Prepared planters for winter storage.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Saranac village?
All active and historical solicitations from Saranac village are tracked and searchable. As a city agency, Saranac village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Submission Form, Earth Planter Spec Sheet, Photo of past year Co-op Planters. Review the full document from Saranac village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saranac Lake, NY. Review the full solicitation for detailed scope requirements.