Village of Oak Lawn - 2027 Tree Services Contract - VOL TSC 2027-02
Oak Lawn villageCity · Oak Lawn, IL- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 1 year
- Primary contact
- Bill Meyer
- (708) 499-7749
The 30-second brief
The Village of Oak Lawn seeks sealed bid proposals for the Full Year 2027 Tree Services Contract (TSC), VOL TSC 2027-02. Scope of work includes cycle tree pruning, demand pruning, routine scheduled trims, time and material (T&M) tree work, emergency storm damage pruning, emergency tree debris processing and hauling, tree removal per diameter inch, and stump removal across village parkways, green strips, and municipal properties in Oak Lawn, Illinois. Estimated quantities include 2,590 cycle/demand pruning trees across various size classes and 315 tree removals and stump removals. Bidders must provide certified arborists, equipment lists, and references. Submission deadline is September 23, 2026, at 10:00 a.m. Requirements include a $2,000 bid bond, a 20% performance bond, comprehensive general liability insurance ($1,000,000/$2,000,000), Illinois business licensing, and TCIA accreditation if applicable.
Cycle tree pruning (0-5", 6-15", 16-25", 26-35", 36"+), Routine/scheduled trims, Time and material (T&M) pruning for crew leader, Grounds person, Aerial truck, Box truck, Chipper, Climber, Crane, Pickup, Log loader, Semi, And stumper, Emergency storm damage clean-up, Tree debris hauling using 100 yd walking floor trailer, Emergency debris tub grinder with wheel loader, Tree removal by diameter inch (0-5", 6-15", 16-25", 26-35", 36"+), Stump removal and clean and fill
Lowest qualified bidder, unit prices and calculated extension prices, work history, references, TCIA Accreditation as tiebreaker
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Summary
The Village of Oak Lawn seeks sealed bid proposals for the Full Year 2027 Tree Services Contract (TSC), VOL TSC 2027-02.
Scope of work includes cycle tree pruning, demand pruning, routine scheduled trims, time and material (T&M) tree work, emergency storm damage pruning, emergency tree debris processing and hauling, tree removal per diameter inch, and stump removal across village parkways, green strips, and municipal properties in Oak Lawn, Illinois. Estimated quantities include 2,590 cycle/demand pruning trees across various size classes and 315 tree removals and stump removals. Bidders must provide certified arborists, equipment lists, and references. Submission deadline is September 23, 2026, at 10:00 a.m. Requirements include a $2,000 bid bond, a 20% performance bond, comprehensive general liability insurance ($1,000,000/$2,000,000), Illinois business licensing, and TCIA accreditation if applicable.
EVALUATION CRITERIA
5- Lowest qualified bidder
- Unit prices and calculated extension prices
- Work history
- References
- TCIA Accreditation as tiebreaker
REQUIRED DELIVERABLES
18- Cycle tree pruning (0-5", 6-15", 16-25", 26-35", 36"+)
- Routine/scheduled trims
- Time and material (T&M) pruning for crew leader
- Grounds person
- Aerial truck
- Box truck
- Chipper
- Climber
- Crane
- Pickup
- Log loader
- Semi
- Stumper
- Emergency storm damage clean-up
- Tree debris hauling using 100 yd walking floor trailer
- Emergency debris tub grinder with wheel loader
- Tree removal by diameter inch (0-5", 6-15", 16-25", 26-35", 36"+)
- Stump removal and clean and fill
REQUIRED ATTACHMENTS
21- Request for Quotation & Bid Proposal
- Bid Bond or Cashier's Check ($2,000)
- Most Recent W-9
- Certificate of Insurance
- TCIA Accreditation
- Experience
- Skills & References
- Illinois Secretary of State corporate annual report
- Illinois Department of Revenue registration
- Illinois Department of Employment Security registration
- Disclosure of tax liens
- Workers' compensation insurance information page
- Written substance abuse prevention program
- Trade licenses
- Apprenticeship program evidence
- OSHA 10-hour safety program certification for employees
- Subcontractor list
- Sexual harassment policy
- Certificate of not being barred from bidding
- Anti-collusion affidavit of compliance
- Emerald Ash Borer Compliance Agreement
REQUIRED STAFFING
9- Submit to
- Office of the Village Clerk, Municipal Center, 9446 Raymond Avenue, Oak Lawn, IL 60453
- Scope location
- Oak Lawn, IL
- Reported agency
- Village of Oak Lawn
Questions about this BID
How do I respond to this Bid from Oak Lawn village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, Municipal Center, 9446 Raymond Avenue, Oak Lawn, IL 60453. For questions, contact Bill Meyer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Oak Lawn village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bill Meyer at (708) 499-7749. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Crew Leader, Grounds Person, Climber, Crane, Pickup, Log Loader, Semi, Stumper, Stump machine. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cycle tree pruning (0-5", 6-15", 16-25", 26-35", 36"+), Routine/scheduled trims, Time and material (T&M) pruning for crew leader, Grounds person, Aerial truck, Box truck, Chipper, Climber, Crane, Pickup, Log loader, Semi, And stumper, Emergency storm damage clean-up, Tree debris hauling using 100 yd. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest qualified bidder, unit prices and calculated extension prices, work history, references, TCIA Accreditation as tiebreaker" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Lawn village?
All active and historical solicitations from Oak Lawn village are tracked and searchable. As a city agency, Oak Lawn village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Quotation & Bid Proposal, Bid Bond or Cashier's Check ($2,000), Most Recent W-9, Certificate of Insurance, TCIA Accreditation, Experience, Skills & References, Illinois Secretary of State. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Lawn village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Lawn, IL. Review the full solicitation for detailed scope requirements.