Village of Oak Lawn 2026 Grass Cutting & Edging Contract RFP - Bid #2026
Oak Lawn villageCity · Oak Lawn, IL- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Dec 31, 2025
- Contract term
- 1 year
- Primary contact
- Jerry Dillon
- (708) 499-7881
The 30-second brief
The Village of Oak Lawn is soliciting sealed bid proposals for its 2026 Grass Cutting/Edging Contract (GCEC), identified as Bid #2026. The scope of work includes comprehensive lawn care services such as weekly mowing, edging, fertilization, weed control, and debris removal across various municipal locations, including the Municipal Center, Village Green, Metra stations, and detention ponds. Contractors must provide proof of qualifications, including a $2,000 bid bond or cashier's check, a certificate of insurance with $1M/$2M liability limits, and a portfolio of at least five similar projects spanning five years. The contract requires the use of professional staff, including a horticulturist and turf specialist, and adherence to prevailing wage rates. Proposals are due by 10:00 am on February 12, 2026, at the Municipal Center, with a public opening scheduled for 10:05 am the same day.
Completed Request for Quotation, Signed Bid Proposal, Certificate of Insurance, Bid Bond, Photo Documentation of Experience
Lowest qualified bidder, proof of qualifications, experience, skills, and references
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Summary
The Village of Oak Lawn is soliciting sealed bid proposals for its 2026 Grass Cutting/Edging Contract (GCEC), identified as Bid #2026.
The scope of work includes comprehensive lawn care services such as weekly mowing, edging, fertilization, weed control, and debris removal across various municipal locations, including the Municipal Center, Village Green, Metra stations, and detention ponds. Contractors must provide proof of qualifications, including a $2,000 bid bond or cashier's check, a certificate of insurance with $1M/$2M liability limits, and a portfolio of at least five similar projects spanning five years. The contract requires the use of professional staff, including a horticulturist and turf specialist, and adherence to prevailing wage rates. Proposals are due by 10:00 am on February 12, 2026, at the Municipal Center, with a public opening scheduled for 10:05 am the same day.
EVALUATION CRITERIA
5- Lowest qualified bidder
- Proof of qualifications
- Experience
- Skills
- References
REQUIRED DELIVERABLES
5- Completed Request for Quotation
- Signed Bid Proposal
- Certificate of Insurance
- Bid Bond
- Photo Documentation of Experience
REQUIRED ATTACHMENTS
5- Attachment A: Completed Request for Quotation
- Attachment B: Certificate of Insurance
- Attachment C: Bid Deposit
- Attachment D: Labeled Photo Documentation
- Attachment E: Additional Company Information
REQUIRED STAFFING
4- Submit to
- Office of the Village Clerk, second floor, Municipal Center, 9446 Raymond Avenue, Oak Lawn, Illinois 60453
- Scope location
- Oak Lawn, IL
- Reported agency
- Village of Oak Lawn
Questions about this RFP
How do I respond to this RFP from Oak Lawn village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, second floor, Municipal Center, 9446 Raymond Avenue, Oak Lawn, Illinois 60453. For questions, contact Jerry Dillon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Lawn village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jerry Dillon at (708) 499-7881. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Professional Horticulturist, Professional Turf Specialist, Pesticide Applicator, Pesticide Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Request for Quotation, Signed Bid Proposal, Certificate of Insurance, Bid Bond, Photo Documentation of Experience. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest qualified bidder, proof of qualifications, experience, skills, and references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Lawn village?
All active and historical solicitations from Oak Lawn village are tracked and searchable. As a city agency, Oak Lawn village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Completed Request for Quotation, Attachment B: Certificate of Insurance, Attachment C: Bid Deposit, Attachment D: Labeled Photo Documentation, Attachment E: Additional Company Informatio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Lawn village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Lawn, IL. Review the full solicitation for detailed scope requirements.