NYS Downtown Revitalization Initiative (DRI) Small Projects Fund Request for Proposals for Program Administration Services
Village of Johnson CityCity · Johnson City, NY- Due
- Mar 7, 2025
- Deadline passed
- Posted
- Feb 2, 2025
- Primary contact
- Allison Button
The 30-second brief
The Village of Johnson City is seeking proposals for Program Administration Services for the NYS Downtown Revitalization Initiative (DRI) Small Projects Fund. The selected firm will assist with project management and grant administration tasks.
Program Administration Services as outlined in the Scope of Work, including but not limited to: reviewing grant guidelines, developing marketing materials, reviewing project proposals, assisting with project designs and documentation, preparing commitment paperwork, preparing environmental compliance paperwork, and conducting inspections.
Relevant Experience, Approach and Methodology, Staffing Plan, Reasonable Cost Proposal when Compared to Similar Projects, M/WBE Utilization Plan, Ability to Conform to the Village of Johnson City's Deadline Schedule, Commitment to Comply with all Applicable Federal, State and Local Regulations.
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Summary
The Village of Johnson City is seeking proposals for Program Administration Services for the NYS Downtown Revitalization Initiative (DRI) Small Projects Fund. The selected firm will assist with project management and grant administration tasks.
EVALUATION CRITERIA
Relevant Experience, Approach and Methodology, Staffing Plan, Reasonable Cost Proposal when Compared to Similar Projects, M/WBE Utilization Plan, Ability to Conform to the Village of Johnson City's Deadline Schedule, Commitment to Comply with all Applicable Federal, State and Local Regulations.
REQUIRED DELIVERABLES
8- Program Administration Services as outlined in the Scope of Work
- Including but not limited to: reviewing grant guidelines
- Developing marketing materials
- Reviewing project proposals
- Assisting with project designs and documentation
- Preparing commitment paperwork
- Preparing environmental compliance paperwork
- Conducting inspections
REQUIRED ATTACHMENTS
11- Specific Proposal Requirements
- Proposal Sheet
- Insurance Requirements
- Election Law Statement
- Gifts Statement
- Non-Collusive Iranian Divestment Certification
- W-9
- Program Administration Questionnaire
- Areas of Expertise Form
- Subcontractor Insurance Requirements
- Statement of Non-Collusion
- Submit to
- Planning Department, Village of Johnson City, 60 Lester Avenue, Johnson City, New York 13790
- Scope location
- Johnson City, New York
Questions about this RFP
How do I respond to this RFP from Village of Johnson City?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Planning Department, Village of Johnson City, 60 Lester Avenue, Johnson City, New York 13790. For questions, contact Allison Button.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Johnson City in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Allison Button. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Program Administration Services as outlined in the Scope of Work, including but not limited to: reviewing grant guidelines, developing marketing materials, reviewing project proposals, assisting with project designs and documentation, preparing commitment paperwork, preparing environmental complianc. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience, Approach and Methodology, Staffing Plan, Reasonable Cost Proposal when Compared to Similar Projects, M/WBE Utilization Plan, Ability to Conform to the Village of Johnson City's De..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Johnson City?
All active and historical solicitations from Village of Johnson City are tracked and searchable. As a city agency, Village of Johnson City regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specific Proposal Requirements, Proposal Sheet, Insurance Requirements, Election Law Statement, Gifts Statement, Non-Collusive Iranian Divestment Certification, W-9, Program Administration Questionnai. Review the full document from Village of Johnson City for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Johnson City, New York. Review the full solicitation for detailed scope requirements.