Village of Gold River As-&-When Refrigeration and HVAC Contract Services RFP 2026-05
Village of Gold RiverCity · Gold River, BC- Due
- Jul 3, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Contract term
- 4 years
- Primary contact
- Joe Doxey
- (250) 283-2251
The 30-second brief
The Village of Gold River is soliciting proposals for a four-year contract for Ice Plant Refrigeration and general HVAC maintenance, repair, and renewal planning. Proposals are due July 3, 2026.
Contractors Breadth of Scope & Experience, Relevance of Experience Village Scalable Solutions, Fee Schedule, Travel time charges, Emergency Availability
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Summary
The Village of Gold River is soliciting proposals for a four-year contract for Ice Plant Refrigeration and general HVAC maintenance, repair, and renewal planning. Proposals are due July 3, 2026.
EVALUATION CRITERIA
5- Contractors Breadth of Scope & Experience
- Relevance of Experience Village Scalable Solutions
- Fee Schedule
- Travel time charges
- Emergency Availability
REQUIRED ATTACHMENTS
Summary Form of Proposal
REQUIRED STAFFING
3- Submit to
- Village of Gold River, Municipal Hall, 499 Muchalat Drive, P.O. Box 610, Gold River, BC V0P 1G0
- Scope location
- Gold River, BC
Questions about this RFP
How do I respond to this RFP from Village of Gold River?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Gold River, Municipal Hall, 499 Muchalat Drive, P.O. Box 610, Gold River, BC V0P 1G0. For questions, contact Joe Doxey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Gold River in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Doxey at (250) 283-2251. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: junior, intermediate, senior. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractors Breadth of Scope & Experience, Relevance of Experience Village Scalable Solutions, Fee Schedule, Travel time charges, Emergency Availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Gold River?
All active and historical solicitations from Village of Gold River are tracked and searchable. As a city agency, Village of Gold River regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Summary Form of Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Gold River for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gold River, BC. Review the full solicitation for detailed scope requirements.