Village of Glencoe Lift Station SCADA System Replacement Project RFP 26-016 2026
Glencoe villageCity · Glencoe, IL- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- Alex Urbanczyk
- (847) 461-1651
The 30-second brief
The Village of Glencoe is soliciting proposals for RFP 26-016 to replace and modernize the supervisory control and data acquisition (SCADA) system for eight sanitary sewer lift stations. The scope of work includes furnishing, installing, and configuring local control hardware (PLCs), remote communications (radio preferred, cellular optional), a secure cloud-hosted supervisory dashboard, alarm notifications via text/email, and historical data reporting. The project also requires an ongoing Managed Service Provider (MSP) support relationship for maintenance, cybersecurity patching, and backups. A mandatory site visit is scheduled for the week of September 14-18, 2026. Proposals must include a lump-sum not-to-exceed price and itemized pricing per station. Requirements include compliance with NDAA Section 889, ISA/IEC 62443, and NIST SP 800-82 cybersecurity standards, as well as Illinois Prevailing Wage Act adherence.
Cover Letter, Project Understanding and Technical Approach, Communications Recommendation, SCADA/Cloud/Cybersecurity Description, Managed Services Proposal, Equipment and Technical Data, Implementation Schedule, Pricing Schedule (Exhibit A)
Qualifications and experience, technical approach and system resiliency, proposed communications and cloud architecture, cybersecurity and remote-access approach, MSP support model, implementation schedule, lifecycle and recurring costs, total fees
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Summary
The Village of Glencoe is soliciting proposals for RFP 26-016 to replace and modernize the supervisory control and data acquisition (SCADA) system for eight sanitary sewer lift stations.
The scope of work includes furnishing, installing, and configuring local control hardware (PLCs), remote communications (radio preferred, cellular optional), a secure cloud-hosted supervisory dashboard, alarm notifications via text/email, and historical data reporting. The project also requires an ongoing Managed Service Provider (MSP) support relationship for maintenance, cybersecurity patching, and backups. A mandatory site visit is scheduled for the week of September 14-18, 2026. Proposals must include a lump-sum not-to-exceed price and itemized pricing per station. Requirements include compliance with NDAA Section 889, ISA/IEC 62443, and NIST SP 800-82 cybersecurity standards, as well as Illinois Prevailing Wage Act adherence.
EVALUATION CRITERIA
8- Qualifications and experience
- Technical approach and system resiliency
- Proposed communications and cloud architecture
- Cybersecurity and remote-access approach
- MSP support model
- Implementation schedule
- Lifecycle and recurring costs
- Total fees
REQUIRED DELIVERABLES
8- Cover Letter
- Project Understanding and Technical Approach
- Communications Recommendation
- SCADA/Cloud/Cybersecurity Description
- Managed Services Proposal
- Equipment and Technical Data
- Implementation Schedule
- Pricing Schedule (Exhibit A)
REQUIRED ATTACHMENTS
Exhibit A – Pricing Schedule, Certificate of Insurance
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Glencoe, IL
- Reported agency
- Village of Glencoe
Questions about this RFP
How do I respond to this RFP from Glencoe village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alex Urbanczyk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Glencoe village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alex Urbanczyk at (847) 461-1651. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: controls programmers, field electricians, programming, field service, electrical work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Project Understanding and Technical Approach, Communications Recommendation, SCADA/Cloud/Cybersecurity Description, Managed Services Proposal, Equipment and Technical Data, Implementation Schedule, Pricing Schedule (Exhibit A). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, technical approach and system resiliency, proposed communications and cloud architecture, cybersecurity and remote-access approach, MSP support model, implementation sch..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Glencoe village?
All active and historical solicitations from Glencoe village are tracked and searchable. As a city agency, Glencoe village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Pricing Schedule, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Glencoe village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Glencoe, IL. Review the full solicitation for detailed scope requirements.