Valley of the Moon Water District - PFAS Treatment System Design at Four Well Sites - 2026
Valley Of The Moon Water DistUtility District · Sonoma, CA- Due
- Nov 23, 2026
- 20 days left
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Matt Fullner
- (707) 996-1037
The 30-second brief
Valley of the Moon Water District is seeking qualified engineering firms to provide professional services for the validation, permitting, and preparation of construction-ready designs for per- and polyfluoroalkyl substances (PFAS) wellhead treatment. The project covers four well sites in Sonoma Valley, California: Agua Caliente Well, Craig Well, Pedroncelli Well, and Larbre Well. Scope includes project management, site investigation, basis-of-design data collection, bench or pilot testing and technology validation (evaluating granular activated carbon, ion exchange, and DEXSORB cyclodextrin adsorbent), basis of design report (BODR), 30 percent through final plans, specifications, and estimates (PS&E), environmental, regulatory, and funding support, bid-phase services, and construction and startup services. Submission deadline is November 23, 2026, at 4:30 p.m. Pacific Time. An optional pre-proposal meeting and site tour is scheduled for October 29, 2026, at 11:00 a.m.
Project work plan, Site/data-gap memorandum, Larbre go/no-go memorandum, Pilot/bench testing report, BODR and 30% design, 60% PS&E, 90% PS&E, Final PS&E
Expertise and qualifications of firm/project manager (15), Relevant PFAS treatment, pilot testing, wellhead design, and DDW experience (10), Response to RFP scope of work (25), Schedule, capacity, quality-control approach, and ability to meet fiscal year 2026-27 objectives (25), Comparable-project performance and client references (15), Cost (10)
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Summary
Valley of the Moon Water District is seeking qualified engineering firms to provide professional services for the validation, permitting, and preparation of construction-ready designs for per- and polyfluoroalkyl substances (PFAS) wellhead treatment.
The project covers four well sites in Sonoma Valley, California: Agua Caliente Well, Craig Well, Pedroncelli Well, and Larbre Well. Scope includes project management, site investigation, basis-of-design data collection, bench or pilot testing and technology validation (evaluating granular activated carbon, ion exchange, and DEXSORB cyclodextrin adsorbent), basis of design report (BODR), 30 percent through final plans, specifications, and estimates (PS&E), environmental, regulatory, and funding support, bid-phase services, and construction and startup services. Submission deadline is November 23, 2026, at 4:30 p.m. Pacific Time. An optional pre-proposal meeting and site tour is scheduled for October 29, 2026, at 11:00 a.m.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Project work plan
- Site/data-gap memorandum
- Larbre go/no-go memorandum
- Pilot/bench testing report
- BODR and 30% design
- 60% PS&E
- 90% PS&E
- Final PS&E
REQUIRED ATTACHMENTS
Fee proposal, Resumes and subconsultant qualifications
REQUIRED STAFFING
Project Manager, Discipline Leads
- Submit to
- [email protected]
- Scope location
- Sonoma Valley, CA
- Reported agency
- Valley of the Moon Water District
Questions about this RFP
How do I respond to this RFP from Valley Of The Moon Water Dist?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Matt Fullner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Valley Of The Moon Water Dist in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Fullner at (707) 996-1037. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Discipline Leads. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan, Site/data-gap memorandum, Larbre go/no-go memorandum, Pilot/bench testing report, BODR and 30% design, 60% PS&E, 90% PS&E, Final PS&E. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Expertise and qualifications of firm/project manager (15), Relevant PFAS treatment, pilot testing, wellhead design, and DDW experience (10), Response to RFP scope of work (25), Schedule, capacity, qua..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Valley Of The Moon Water Dist?
All active and historical solicitations from Valley Of The Moon Water Dist are tracked and searchable. As a utility district agency, Valley Of The Moon Water Dist regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee proposal, Resumes and subconsultant qualifications. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Valley Of The Moon Water Dist for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sonoma Valley, CA. Review the full solicitation for detailed scope requirements.