Vail Unified School District No. 20 - Vision Benefit Coverage - RFP 28-003-33 (2026)
Vail Unified DistrictSchool · Vail, AZ- Due
- Dec 17, 2026
- 33 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Tori Gamble
- (520) 879-2000
The 30-second brief
Vail Unified School District No. 20 is soliciting proposals from qualified healthcare insurance carriers, joint benefit trusts, and third-party benefit administrators for cost-effective vision benefit coverage, effective July 1, 2027. The scope entails providing comprehensive vision options matching or enhancing the current plan design, ensuring strong local provider network access in the Pima County / Tucson metropolitan area, transparent administration, and exceptional member service. Proposals are due by December 17, 2026, at 2:00 p.m. Local AZ Time. The contract term is for one year, with options to renew annually for up to four additional one-year periods.
Cost and Financial Proposal, Network Access, Adequacy and Disruption, Ability to Meet District Requirements and Scope of Services, Qualifications, Experience and Organizational Capacity, Member Service and Account Management, Performance Guarantees and Service Standards, Implementation and Transition Plan, Reporting, Data Analytics and Administrative Capabilities, Data Security, Privacy and Regulatory Compliance, Response to RFP and Understanding of District Needs
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Summary
Vail Unified School District No. 20 is soliciting proposals from qualified healthcare insurance carriers, joint benefit trusts, and third-party benefit administrators for cost-effective vision benefit coverage, effective July 1, 2027.
The scope entails providing comprehensive vision options matching or enhancing the current plan design, ensuring strong local provider network access in the Pima County / Tucson metropolitan area, transparent administration, and exceptional member service. Proposals are due by December 17, 2026, at 2:00 p.m. Local AZ Time. The contract term is for one year, with options to renew annually for up to four additional one-year periods.
EVALUATION CRITERIA
14- Cost and Financial Proposal
- Network Access
- Adequacy and Disruption
- Ability to Meet District Requirements and Scope of Services
- Qualifications
- Experience and Organizational Capacity
- Member Service and Account Management
- Performance Guarantees and Service Standards
- Implementation and Transition Plan
- Reporting
- Data Analytics and Administrative Capabilities
- Data Security
- Privacy and Regulatory Compliance
- Response to RFP and Understanding of District Needs
REQUIRED ATTACHMENTS
9- Deviations and Exceptions
- Confidential or Proprietary Submittals
- Offer and Acceptance
- Non-Collusion Affidavit
- Conflict of Interest
- Vendor Application
- W-9
- Vision Proposal Questionnaire (Excel)
- Non-Disclosure Agreement
- Submit to
- Vail Unified School District No. 20, Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641
- Duration
- 60 months
- Scope location
- Vail, AZ
- Reported agency
- Vail Unified School District No. 20
Questions about this RFP
How do I respond to this RFP from Vail Unified District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Vail Unified School District No. 20, Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641. For questions, contact Tori Gamble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vail Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Gamble at (520) 879-2000. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Financial Proposal, Network Access, Adequacy and Disruption, Ability to Meet District Requirements and Scope of Services, Qualifications, Experience and Organizational Capacity, Member Servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vail Unified District?
All active and historical solicitations from Vail Unified District are tracked and searchable. As a school agency, Vail Unified District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Deviations and Exceptions, Confidential or Proprietary Submittals, Offer and Acceptance, Non-Collusion Affidavit, Conflict of Interest, Vendor Application, W-9, Vision Proposal Questionnaire (Excel),. Review the full document from Vail Unified District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vail, AZ. Review the full solicitation for detailed scope requirements.
