University of Oklahoma Facilities and Construction - Commercial Chiller Supply & Installation RFP-2027-388 (2027)
University Of Oklahoma-Norman CampusHigher Ed · Norman, OK- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Primary contact
- Craig Robinson
- (405) 325-5170
The 30-second brief
The University of Oklahoma is soliciting proposals for the furnishing, installation, startup, commissioning, and warranty of one new 2,500-ton chiller and all associated mechanical, electrical, structural, and control infrastructure required to deliver a complete and operational installation. The project involves commercial or institutional water-cooled chillers rated 1,500 tons or greater at the University of Oklahoma, Norman Campus. The submission deadline is October 1, 2026, at 2:00 PM CDT. A mandatory site visit was held on September 10th, 2026. Interested suppliers must submit pricing proposals and address company experience, equipment performance, efficiency, compliance, technical expertise, safety programs, warranty, service, and schedule availability.
One new 2, 500-ton chiller and all associated mechanical, Electrical, Structural, And control infrastructure
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Summary
The University of Oklahoma is soliciting proposals for the furnishing, installation, startup, commissioning, and warranty of one new 2,500-ton chiller and all associated mechanical, electrical, structural, and control infrastructure required to deliver a complete and operational installation.
The project involves commercial or institutional water-cooled chillers rated 1,500 tons or greater at the University of Oklahoma, Norman Campus. The submission deadline is October 1, 2026, at 2:00 PM CDT. A mandatory site visit was held on September 10th, 2026. Interested suppliers must submit pricing proposals and address company experience, equipment performance, efficiency, compliance, technical expertise, safety programs, warranty, service, and schedule availability.
REQUIRED DELIVERABLES
5- One new 2
- 500-ton chiller and all associated mechanical
- Electrical
- Structural
- Control infrastructure
REQUIRED ATTACHMENTS
8- General Terms and Conditions
- Solicitation Rules of Usage and Definitions
- Procurement Insurance Guidelines Spreadsheet
- Solicitation Instructions
- Site Visit Map
- SOW
- Amendment
- Vendors' Questions & Answers
- Submit to
- [email protected]
- Scope location
- Norman, OK
- Reported agency
- University of Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Oklahoma-Norman Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Craig Robinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Oklahoma-Norman Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Robinson at (405) 325-5170. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One new 2, 500-ton chiller and all associated mechanical, Electrical, Structural, And control infrastructure. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from University Of Oklahoma-Norman Campus?
All active and historical solicitations from University Of Oklahoma-Norman Campus are tracked and searchable. As a higher ed agency, University Of Oklahoma-Norman Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms and Conditions, Solicitation Rules of Usage and Definitions, Procurement Insurance Guidelines Spreadsheet, Solicitation Instructions, Site Visit Map, SOW, Amendment, Vendors' Questions &. Review the full document from University Of Oklahoma-Norman Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norman, OK. Review the full solicitation for detailed scope requirements.