University of Montevallo Enterprise Resource Planning System RFP
University Of MontevalloHigher Ed · Montevallo, AL- Due
- May 29, 2026
- Deadline passed
- Posted
- Apr 22, 2026
- Primary contact
- Tomeka Jones
The 30-second brief
University of Montevallo is seeking proposals for a SaaS Enterprise Resource Planning system that provides seamless integration across key operational areas including Student Information, Finance, and Human Resources. The system should support higher education needs and enhance student experience.
Project management documentation, Implementation and communication plans, Change management materials, Role-based training plans and resources, Testing and conversion documentation, Go-live support materials, Post-go-live stabilization support documentation, Clear pricing proposal, VPAT, HECVAT, SOC 2 report, Data Privacy Policy, Information Security Policy, Data Backup Policy, Uptime and availability guarantees
Contractor's record of performance and service in higher education institutions, Contractor's conformance to RFP's specifications, requirements, terms, conditions, and provision, Contractor's response to University's objectives, Contractor's pricing, Service aspects of Contractor's proposal, Personnel aspects of Contractor's proposal, Review of recommendations with respect to Contractor's operations at other similar universities and colleges, Extent of Contractor's size, credit standing, financial record, stability, and management
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Summary
University of Montevallo is seeking proposals for a SaaS Enterprise Resource Planning system that provides seamless integration across key operational areas including Student Information, Finance, and Human Resources. The system should support higher education needs and enhance student experience.
EVALUATION CRITERIA
Contractor's record of performance and service in higher education institutions, Contractor's conformance to RFP's specifications, requirements, terms, conditions, and provision, Contractor's response to University's objectives, Contractor's pricing, Service aspects of Contractor's proposal, Personnel aspects of Contractor's proposal, Review of recommendations with respect to Contractor's operations at other similar universities and colleges, Extent of Contractor's size, credit standing, financial record, stability, and management
REQUIRED DELIVERABLES
15- Project management documentation
- Implementation and communication plans
- Change management materials
- Role-based training plans and resources
- Testing and conversion documentation
- Go-live support materials
- Post-go-live stabilization support documentation
- Clear pricing proposal
- VPAT
- HECVAT
- SOC 2 report
- Data Privacy Policy
- Information Security Policy
- Data Backup Policy
- Uptime and availability guarantees
REQUIRED ATTACHMENTS
State of Alabama Disclosure, E-Verify Company Profile Document
- Reported agency
- University of Montevallo
Questions about this RFP
How do I respond to this RFP from University Of Montevallo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Tomeka Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Montevallo in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tomeka Jones. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project management documentation, Implementation and communication plans, Change management materials, Role-based training plans and resources, Testing and conversion documentation, Go-live support materials, Post-go-live stabilization support documentation, Clear pricing proposal, VPAT, HECVAT, SOC. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor's record of performance and service in higher education institutions, Contractor's conformance to RFP's specifications, requirements, terms, conditions, and provision, Contractor's response..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Montevallo?
All active and historical solicitations from University Of Montevallo are tracked and searchable. As a higher ed agency, University Of Montevallo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State of Alabama Disclosure, E-Verify Company Profile Document. Review the full document from University Of Montevallo for the complete list.