University of Michigan - Affiliation Agreement and Clinical Placement Management for School of Nursing RFP - RFP-0012408-TECH-2026
University of Michigan Board of Regents | State of MichiganState · Ann Arbor, MI- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 3 years
- Primary contact
- Makenzie Couling
- (734) 764-1817
The 30-second brief
The University of Michigan seeks proposals from qualified suppliers for a centralized software system to track and manage affiliation agreements and serve as the system of record for planning, securing, tracking, and reporting on clinical placements for multiple nurse practitioner and midwifery programs, supporting approximately 400 graduate-level students annually (with a potential future phase for 875 undergraduate students). The platform requires data migration from legacy spreadsheets and documents, integration with custom electronic student record (ESR) systems, institutional single sign-on (SSO), email, and potential integrations with third-party tools like Typhon and Complio. The scope includes system configuration, integration services, training, documentation, and ongoing support. The initial agreement term is for three years with two one-year extension options. Proposals are due by October 12, 2026, at 12:00 PM EDT.
Data migration services from existing spreadsheets and documents, Integration services and/or APIs to enable secure automated data exchange, Training and documentation and ongoing support, Total Pricing
Pricing, Experience implementing similar systems, Technical capabilities and integrations, Proposed staffing and methodology
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Summary
The University of Michigan seeks proposals from qualified suppliers for a centralized software system to track and manage affiliation agreements and serve as the system of record for planning, securing, tracking, and reporting on clinical placements for multiple nurse practitioner and midwifery programs, supporting approximately 400 graduate-level students annually (with a potential future phase for 875 undergraduate students).
The platform requires data migration from legacy spreadsheets and documents, integration with custom electronic student record (ESR) systems, institutional single sign-on (SSO), email, and potential integrations with third-party tools like Typhon and Complio. The scope includes system configuration, integration services, training, documentation, and ongoing support. The initial agreement term is for three years with two one-year extension options. Proposals are due by October 12, 2026, at 12:00 PM EDT.
EVALUATION CRITERIA
4- Pricing
- Experience implementing similar systems
- Technical capabilities and integrations
- Proposed staffing and methodology
REQUIRED DELIVERABLES
4- Data migration services from existing spreadsheets and documents
- Integration services and/or APIs to enable secure automated data exchange
- Training and documentation and ongoing support
- Total Pricing
REQUIRED ATTACHMENTS
7- No exceptions statement or exception details
- Data Security Agreement
- VPAT or ACR
- Cost Proposal spreadsheet (Attachment F)
- Project staffing and resumes
- Client references
- Pro-forma terms and conditions
REQUIRED STAFFING
Project Manager
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Ann Arbor, MI
- Reported agency
- University of Michigan
Questions about this RFP
How do I respond to this RFP from University of Michigan Board of Regents | State of Michigan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Makenzie Couling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University of Michigan Board of Regents | State of Michigan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Makenzie Couling at (734) 764-1817. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Data migration services from existing spreadsheets and documents, Integration services and/or APIs to enable secure automated data exchange, Training and documentation and ongoing support, Total Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, Experience implementing similar systems, Technical capabilities and integrations, Proposed staffing and methodology" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of Michigan Board of Regents | State of Michigan?
All active and historical solicitations from University of Michigan Board of Regents | State of Michigan are tracked and searchable. As a state agency, University of Michigan Board of Regents | State of Michigan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: No exceptions statement or exception details, Data Security Agreement, VPAT or ACR, Cost Proposal spreadsheet (Attachment F), Project staffing and resumes, Client references, Pro-forma terms and condi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of Michigan Board of Regents | State of Michigan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.