University of Kentucky - Library Bindery Services - RFP UK-2623-27 (2026)
University Of KentuckyHigher Ed · Lexington, KY- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 2 years
- Primary contact
- Patricia Pflug
- (859) 257-5409
The 30-second brief
The University of Kentucky is seeking proposals from qualified vendors for library bindery services for books, periodicals, newspapers, theses, dissertations, and other library materials across UK Libraries and approximately 50 academic departments in Lexington, Kentucky. The scope includes automated binding preparation systems compatible with standards such as LARS or ABLE, Z39.50 catalog interface, regular pickup and delivery schedules, conservation treatment, and protective enclosures. Proposals are due by October 16, 2026, at 3:00 PM Lexington time, with written questions due by September 25, 2026. The initial contract term is two years with up to six additional one-year renewal periods.
Library bindery services for books, Periodicals, Newspapers, Theses, Dissertations, Automated binding preparation software system, Binding tickets, Price lists, And monthly/quarterly reports
Offeror Qualifications, Services Defined, Financial Proposal, Evidence of Successful Performance and Implementation Schedule, Other Additional Services
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Summary
The University of Kentucky is seeking proposals from qualified vendors for library bindery services for books, periodicals, newspapers, theses, dissertations, and other library materials across UK Libraries and approximately 50 academic departments in Lexington, Kentucky.
The scope includes automated binding preparation systems compatible with standards such as LARS or ABLE, Z39.50 catalog interface, regular pickup and delivery schedules, conservation treatment, and protective enclosures. Proposals are due by October 16, 2026, at 3:00 PM Lexington time, with written questions due by September 25, 2026. The initial contract term is two years with up to six additional one-year renewal periods.
EVALUATION CRITERIA
5- Offeror Qualifications
- Services Defined
- Financial Proposal
- Evidence of Successful Performance and Implementation Schedule
- Other Additional Services
REQUIRED DELIVERABLES
9- Library bindery services for books
- Periodicals
- Newspapers
- Theses
- Dissertations
- Automated binding preparation software system
- Binding tickets
- Price lists
- Monthly/quarterly reports
REQUIRED ATTACHMENTS
Signed Authentication of Proposal and Statement of Non-Collusion and Non-Conflict of Interest Form, Transmittal Letter, Executive Summary and Proposal Overview, Appendix B: Price Lists, Appendix C: Materials to be Submitted with Response
- Submit to
- UNIVERSITY OF KENTUCKY PROCUREMENT SERVICES, 411 S LIMESTONE, ROOM 322 PETERSON SERVICE BLDG., LEXINGTON, KY 40506-0005
- Duration
- 96 months
- Scope location
- Lexington, KY
- Reported agency
- University of Kentucky
Questions about this RFP
How do I respond to this RFP from University Of Kentucky?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: UNIVERSITY OF KENTUCKY PROCUREMENT SERVICES, 411 S LIMESTONE, ROOM 322 PETERSON SERVICE BLDG., LEXINGTON, KY 40506-0005. For questions, contact Patricia Pflug.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Kentucky in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Pflug at (859) 257-5409. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Library bindery services for books, Periodicals, Newspapers, Theses, Dissertations, Automated binding preparation software system, Binding tickets, Price lists, And monthly/quarterly reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Offeror Qualifications, Services Defined, Financial Proposal, Evidence of Successful Performance and Implementation Schedule, Other Additional Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Kentucky?
All active and historical solicitations from University Of Kentucky are tracked and searchable. As a higher ed agency, University Of Kentucky regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Authentication of Proposal and Statement of Non-Collusion and Non-Conflict of Interest Form, Transmittal Letter, Executive Summary and Proposal Overview, Appendix B: Price Lists, Appendix C: Ma. Review the full document from University Of Kentucky for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.