University of Kentucky Employee Flexible Spending Account Program RFP
St Claire Regional Medical CenterPublic Hospital · Morehead, KY- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Contract term
- 1 year
- Primary contact
- David D. Stefanic
- (859) 257-5792
The 30-second brief
University of Kentucky is seeking proposals from qualified firms to administer Internal Revenue Code Section 125 medical care and dependent care employee flexible spending accounts (FSA). The program serves approximately 21,000 employees.
Information booklets, Plan descriptions, Materials for open enrollment, Open houses, Electronic enrollment forms, Bookkeeping records, Payment requests, Management reports, Participant statements, Forfeiture reports, Customer service hotline, Explanation of benefits statements, Written employee satisfaction surveys, Accounting records, Claims processing, Debit card service.
Offeror Qualifications, Services Defined, Financial Proposal, Evidence of Successful Performance and Implementation, Other Additional Services
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Summary
University of Kentucky is seeking proposals from qualified firms to administer Internal Revenue Code Section 125 medical care and dependent care employee flexible spending accounts (FSA). The program serves approximately 21,000 employees.
EVALUATION CRITERIA
5- Offeror Qualifications
- Services Defined
- Financial Proposal
- Evidence of Successful Performance and Implementation
- Other Additional Services
REQUIRED DELIVERABLES
16- Information booklets
- Plan descriptions
- Materials for open enrollment
- Open houses
- Electronic enrollment forms
- Bookkeeping records
- Payment requests
- Management reports
- Participant statements
- Forfeiture reports
- Customer service hotline
- Explanation of benefits statements
- Written employee satisfaction surveys
- Accounting records
- Claims processing
- Debit card service
REQUIRED ATTACHMENTS
Signed Authentication of Proposal and Statement of Non-Collusion and Non-Conflict of Interest Form, Transmittal Letter, Executive Summary and Proposal Overview, Criteria 1 - Offeror Qualifications, Criteria 2 - Services Defined, Criteria 3 - Financial Proposal, Criteria 4 - Evidence of Successful Performance and Implementation Schedule, Criteria 5 - Other Additional Information, Attachment A – UK BAA/HIPPA
- Duration
- 48 months
- Scope location
- Lexington, Kentucky
- Reported agency
- University of Kentucky
Questions about this RFP
How do I respond to this RFP from St Claire Regional Medical Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact David D. Stefanic.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including St Claire Regional Medical Center in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David D. Stefanic at (859) 257-5792. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Information booklets, Plan descriptions, Materials for open enrollment, Open houses, Electronic enrollment forms, Bookkeeping records, Payment requests, Management reports, Participant statements, Forfeiture reports, Customer service hotline, Explanation of benefits statements, Written employee sati. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Offeror Qualifications, Services Defined, Financial Proposal, Evidence of Successful Performance and Implementation, Other Additional Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St Claire Regional Medical Center?
All active and historical solicitations from St Claire Regional Medical Center are tracked and searchable. As a public hospital agency, St Claire Regional Medical Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Authentication of Proposal and Statement of Non-Collusion and Non-Conflict of Interest Form, Transmittal Letter, Executive Summary and Proposal Overview, Criteria 1 - Offeror Qualifications, Cr. Review the full document from St Claire Regional Medical Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, Kentucky. Review the full solicitation for detailed scope requirements.