University of Iowa - Campus Wide Fire Alarm Testing, Inspection, Maintenance, and Repair - 18615 Addendum 1 (2026)
University Of IowaHigher Ed · Iowa City, IA- Due
- Nov 17, 2026
- 19 days left
- Posted
- Oct 7, 2026
- Contract term
- 3 years
- Primary contact
- Aaron Proctor
- (319) 335-2762
The 30-second brief
The University of Iowa is seeking written proposals from qualified vendors for campus-wide fire alarm testing, inspection, maintenance, and repair services upon request and as needed, covering approximately 30,000 alarms at the University of Iowa Hospitals and Clinics (UIHC) and various campus facilities including General Education Fund Buildings, Athletics, Parking, and Housing and Dining. Services must comply with NFPA 72, NFPA 101, Joint Commission, and CMS requirements, and include detailed inspection reports, deficiency identification, repair quotes, follow-up inspections, and infection control measures such as HEPA carts. The submission deadline is November 17, 2026, with a question deadline of October 19, 2026. Bids must be submitted via the eBid system. The initial contract term is three years with two optional one-year extensions, and price updates are capped at 3% annually.
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, new functionalities, pricing schedule, supplier experience, commitment, demonstrated understanding
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Summary
The University of Iowa is seeking written proposals from qualified vendors for campus-wide fire alarm testing, inspection, maintenance, and repair services upon request and as needed, covering approximately 30,000 alarms at the University of Iowa Hospitals and Clinics (UIHC) and various campus facilities including General Education Fund Buildings, Athletics, Parking, and Housing and Dining.
Services must comply with NFPA 72, NFPA 101, Joint Commission, and CMS requirements, and include detailed inspection reports, deficiency identification, repair quotes, follow-up inspections, and infection control measures such as HEPA carts. The submission deadline is November 17, 2026, with a question deadline of October 19, 2026. Bids must be submitted via the eBid system. The initial contract term is three years with two optional one-year extensions, and price updates are capped at 3% annually.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the Supplier
- References of the Supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED ATTACHMENTS
5- Financial documents
- Sample Fire Alarm Inspection Report
- NICET certifications and applicable state licenses
- Trade Secret Affidavit Process
- University of Iowa Standard Terms and Conditions
REQUIRED STAFFING
4- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7889&SourceType=1
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7889&SourceType=1. For questions, contact Aaron Proctor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Proctor at (319) 335-2762. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Journeyman, Apprentice, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Financial documents, Sample Fire Alarm Inspection Report, NICET certifications and applicable state licenses, Trade Secret Affidavit Process, University of Iowa Standard Terms and Conditions. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.