University of Arizona Event Equipment Rentals RFP No. RFX0000009 2026
University Of ArizonaHigher Ed · Tucson, AZ- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Contract term
- 2 years
- Primary contact
- Rocio Torres
The 30-second brief
The University of Arizona is soliciting proposals for on-call event equipment rentals including tents, furniture, staging, and related labor services. The contract term is two years with three optional one-year renewals.
Executive Summary, Qualifications and Experience, Quality of Proposed Services, Client Relationship Management, Price Proposal
Qualifications Abilities and Reputation (20%), Quality of Proposed Services (20%), Client Relationship Management (20%), Proposal Cost (40%)
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Summary
The University of Arizona is soliciting proposals for on-call event equipment rentals including tents, furniture, staging, and related labor services. The contract term is two years with three optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Executive Summary
- Qualifications and Experience
- Quality of Proposed Services
- Client Relationship Management
- Price Proposal
REQUIRED ATTACHMENTS
3- Attachment 1 - Certification of Proposal
- Attachment 2 - Legal Workers Certification
- Attachment 3 - Terms and Conditions
REQUIRED STAFFING
6- Submit to
- University Procurement Portal: GEP (Quantum)
- Scope location
- Tucson, AZ
- Reported agency
- The University of Arizona
Questions about this RFP
How do I respond to this RFP from University Of Arizona?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: University Procurement Portal: GEP (Quantum). For questions, contact Rocio Torres.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Arizona in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rocio Torres. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: specialists, technicians, labor for delivery, setup, operation, teardown. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Qualifications and Experience, Quality of Proposed Services, Client Relationship Management, Price Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Abilities and Reputation (20%), Quality of Proposed Services (20%), Client Relationship Management (20%), Proposal Cost (40%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arizona?
All active and historical solicitations from University Of Arizona are tracked and searchable. As a higher ed agency, University Of Arizona regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Certification of Proposal, Attachment 2 - Legal Workers Certification, Attachment 3 - Terms and Conditions. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Arizona for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tucson, AZ. Review the full solicitation for detailed scope requirements.