Union County Public Schools - Food Management Software & Services - RFP 7-2870002 (2026)
Union County Public SchoolsSchool · Monroe, NC- Due
- Nov 23, 2026
- 12 days left
- Posted
- Oct 30, 2026
- Contract term
- 1 year
- Primary contact
- Jacob Phipps
The 30-second brief
Union County Public Schools seeks proposals from qualified vendors to provide, implement, host, support, and maintain an integrated Food Management Software & Services solution. The selected solution will support front-of-house and back-of-house operations, point of sale (POS), central purchasing and requisitioning, inventory, menu planning, nutrient analysis, recipes, food production, student eligibility, direct certification, parent portal, online payments, and ERP interfaces. The project involves serving approximately 40,000 students across 53 schools in Monroe, North Carolina. Proposals are due by November 23, 2026, at 2:00 PM EST, with written questions due by November 9, 2026. Evaluation criteria include total cost of ownership, functional fit, implementation and support, technical architecture and security, and vendor experience.
Total cost of ownership and price transparency (25), Functional fit and required modules (20), Implementation, conversion, integration, training, and support (20), Technical architecture, security, privacy, accessibility, and continuity (20), Vendor experience in NC K12, references, viability, and roadmap (15)
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Summary
Union County Public Schools seeks proposals from qualified vendors to provide, implement, host, support, and maintain an integrated Food Management Software & Services solution.
The selected solution will support front-of-house and back-of-house operations, point of sale (POS), central purchasing and requisitioning, inventory, menu planning, nutrient analysis, recipes, food production, student eligibility, direct certification, parent portal, online payments, and ERP interfaces. The project involves serving approximately 40,000 students across 53 schools in Monroe, North Carolina. Proposals are due by November 23, 2026, at 2:00 PM EST, with written questions due by November 9, 2026. Evaluation criteria include total cost of ownership, functional fit, implementation and support, technical architecture and security, and vendor experience.
EVALUATION CRITERIA
- Submit to
- Union County Public Schools, Attention: Jacob Phipps, 400 N. Church St., Monroe, NC 28112
- Duration
- 60 months
- Scope location
- Monroe, NC
Questions about this RFP
How do I respond to this RFP from Union County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. Submissions should be delivered to: Union County Public Schools, Attention: Jacob Phipps, 400 N. Church St., Monroe, NC 28112. For questions, contact Jacob Phipps.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Union County Public Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Phipps. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of ownership and price transparency (25), Functional fit and required modules (20), Implementation, conversion, integration, training, and support (20), Technical architecture, security, pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Union County Public Schools?
All active and historical solicitations from Union County Public Schools are tracked and searchable. As a school agency, Union County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Union County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe, NC. Review the full solicitation for detailed scope requirements.