Union County Public Schools District VoIP and Paging Upgrade RFP 7-29500001 - 2026
Union County Public SchoolsSchool · Monroe, NC- Due
- Aug 11, 2026
- Deadline passed
- Primary contact
- Lynn Elms
The 30-second brief
Union County Public Schools is soliciting proposals for a turnkey cloud-hosted VoIP and paging system upgrade across 53 schools and district facilities. Proposals are due by August 11, 2026.
Executed Cost Proposal Form, Unit Price Sheet, E-Verify Affidavit, Iran Divestment Act Certification, Onsite Support Agreements, Offeror Information, Product Literature, Purchase Information
Cost (40 points), Project Scope/Functionality (30 points), Project Timeline/Implementation (20 points), Vendor Experience (10 points)
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Summary
Union County Public Schools is soliciting proposals for a turnkey cloud-hosted VoIP and paging system upgrade across 53 schools and district facilities. Proposals are due by August 11, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Executed Cost Proposal Form
- Unit Price Sheet
- E-Verify Affidavit
- Iran Divestment Act Certification
- Onsite Support Agreements
- Offeror Information
- Product Literature
- Purchase Information
REQUIRED ATTACHMENTS
3- Exhibit 1
- Exhibit A
- Bidder’s Checklist
- Submit to
- Union County Public Schools, Technology Services, 721 Brewer Drive, Monroe, North Carolina 28112
- Scope location
- Monroe, NC
Questions about this RFP
How do I respond to this RFP from Union County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Union County Public Schools, Technology Services, 721 Brewer Drive, Monroe, North Carolina 28112. For questions, contact Lynn Elms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Union County Public Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynn Elms. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Executed Cost Proposal Form, Unit Price Sheet, E-Verify Affidavit, Iran Divestment Act Certification, Onsite Support Agreements, Offeror Information, Product Literature, Purchase Information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40 points), Project Scope/Functionality (30 points), Project Timeline/Implementation (20 points), Vendor Experience (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Union County Public Schools?
All active and historical solicitations from Union County Public Schools are tracked and searchable. As a school agency, Union County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1, Exhibit A, Bidder’s Checklist. Review the full document from Union County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe, NC. Review the full solicitation for detailed scope requirements.