Umpqua Community College Campus Vending Machine Services RFP S-P00590-00018163 - 2026
Umpqua Community CollegeHigher Ed · Roseburg, OR- Due
- Nov 12, 2026
- 15 days left
- Posted
- Oct 15, 2026
- Contract term
- 5 years
- Primary contact
- Joy Yori
- (541) 440-4600
The 30-second brief
Umpqua Community College invites proposals for a commission-generating concession agreement to furnish, install, stock, and maintain snack and beverage vending machines across eleven main campus buildings, three housing facilities, and the Riddle Truck Yard in Roseburg, Oregon. The contract covers twenty existing machines generating approximately $60,420 in annual sales, requiring at least thirty percent healthier options per machine, cashless payment acceptance, telemetry, and comprehensive service standards. Proposals are due by November 12, 2026, with questions due October 22, 2026, and require commercial general liability insurance of $1,000,000 per occurrence.
Product Quality & Healthy Options (30), Service & Operations (25), Financial Value to College (25), Experience & References (10), Equipment & Technology (5), Implementation & Transition Plan (5)
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Summary
Umpqua Community College invites proposals for a commission-generating concession agreement to furnish, install, stock, and maintain snack and beverage vending machines across eleven main campus buildings, three housing facilities, and the Riddle Truck Yard in Roseburg, Oregon.
The contract covers twenty existing machines generating approximately $60,420 in annual sales, requiring at least thirty percent healthier options per machine, cashless payment acceptance, telemetry, and comprehensive service standards. Proposals are due by November 12, 2026, with questions due October 22, 2026, and require commercial general liability insurance of $1,000,000 per occurrence.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Attachment A – Proposer Certification
- Attachment B – Non-Conflict of Interest Certification
- Attachment C – Proposer Reference Form
- Attachment D – Cost and Commission Proposal Form
- Signed W-9
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Roseburg, OR
Questions about this RFP
How do I respond to this RFP from Umpqua Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joy Yori.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Umpqua Community College in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joy Yori at (541) 440-4600. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Product Quality & Healthy Options (30), Service & Operations (25), Financial Value to College (25), Experience & References (10), Equipment & Technology (5), Implementation & Transition Plan (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Umpqua Community College?
All active and historical solicitations from Umpqua Community College are tracked and searchable. As a higher ed agency, Umpqua Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Proposer Certification, Attachment B – Non-Conflict of Interest Certification, Attachment C – Proposer Reference Form, Attachment D – Cost and Commission Proposal Form, Signed W-9. Review the full document from Umpqua Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roseburg, OR. Review the full solicitation for detailed scope requirements.