UC Davis Health Healthcare Equipment Planning Software RFP 00050
University Of California-DavisHigher Ed · Davis, CA- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jun 30, 2026
- Primary contact
- Benjamin Joseph
- (916) 734-4364
The 30-second brief
UC Davis Health is soliciting proposals for an Equipment Planning Software platform to support its Facilities Planning and Development division (FP&D) and a $7.5 billion capital development portfolio. The vendor shall provide a cloud-based software solution encompassing room-by-room equipment planning, catalog management, equipment specification, budget development, cost estimating, procurement tracking, scheduling, and asset reuse tracking. Implementation services, data migration, system integrations, comprehensive training, and ongoing maintenance are required. Proposals are due by July 31, 2026, at 3:00 PM PDT, and must be submitted via email to Benjamin Joseph.
Detailed pricing structure with applicable incentives for bundle user-licenses, Configured software platform, Implementation plan, System configuration documentation, Data migration plan and validation reports, Training materials and user guides, Testing and acceptance documentation, Go-live support plan and ongoing support documentation
Total cost to the university, Operational cost or benefit, Added value of vendor-added services, Quality and effectiveness, Use of more sustainable goods and materials, Reliability and timeliness of delivery and installation, Product warranties and maintenance terms, Quality assurance and business resumption programs, Vendor experience, Consistency of quality and availability, Economic benefits to the local community
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Summary
UC Davis Health is soliciting proposals for an Equipment Planning Software platform to support its Facilities Planning and Development division (FP&D) and a $7.5 billion capital development portfolio.
The vendor shall provide a cloud-based software solution encompassing room-by-room equipment planning, catalog management, equipment specification, budget development, cost estimating, procurement tracking, scheduling, and asset reuse tracking. Implementation services, data migration, system integrations, comprehensive training, and ongoing maintenance are required. Proposals are due by July 31, 2026, at 3:00 PM PDT, and must be submitted via email to Benjamin Joseph.
EVALUATION CRITERIA
11- Total cost to the university
- Operational cost or benefit
- Added value of vendor-added services
- Quality and effectiveness
- Use of more sustainable goods and materials
- Reliability and timeliness of delivery and installation
- Product warranties and maintenance terms
- Quality assurance and business resumption programs
- Vendor experience
- Consistency of quality and availability
- Economic benefits to the local community
REQUIRED DELIVERABLES
8- Detailed pricing structure with applicable incentives for bundle user-licenses
- Configured software platform
- Implementation plan
- System configuration documentation
- Data migration plan and validation reports
- Training materials and user guides
- Testing and acceptance documentation
- Go-live support plan and ongoing support documentation
REQUIRED ATTACHMENTS
6- Exhibit A - UC Health Professional Services Purchase Agreement
- Appendix A - UC Terms and Conditions
- Appendix C - Data Security
- Appendix D - Template Statement of Work
- Exhibit B - Bidder Response
- Exhibit C - Cost Proposal
- Submit to
- [email protected]
- Scope location
- Sacramento, CA
- Reported agency
- University of California Davis Health
Questions about this RFP
How do I respond to this RFP from University Of California-Davis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Benjamin Joseph.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of California-Davis in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Joseph at (916) 734-4364. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed pricing structure with applicable incentives for bundle user-licenses, Configured software platform, Implementation plan, System configuration documentation, Data migration plan and validation reports, Training materials and user guides, Testing and acceptance documentation, Go-live support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost to the university, Operational cost or benefit, Added value of vendor-added services, Quality and effectiveness, Use of more sustainable goods and materials, Reliability and timeliness of d..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of California-Davis?
All active and historical solicitations from University Of California-Davis are tracked and searchable. As a higher ed agency, University Of California-Davis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - UC Health Professional Services Purchase Agreement, Appendix A - UC Terms and Conditions, Appendix C - Data Security, Appendix D - Template Statement of Work, Exhibit B - Bidder Response,. Review the full document from University Of California-Davis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sacramento, CA. Review the full solicitation for detailed scope requirements.