Tualatin Valley Fire & Rescue - On-Call HVAC for Fire Stations - 26-22 (2026)
Tualatin Valley Fire & RescueFire District · Tigard, OR- Due
- Nov 2, 2026
- 6 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Trisha Schultz
- (503) 259-1259
The 30-second brief
Tualatin Valley Fire & Rescue seeks to award up to three on-call Price Agreements for HVAC services across 34 fire stations and 3 corporate buildings. Services include scheduled maintenance, emergency repair services 24/7, diagnostic services, repairs, component replacement, and minor system upgrades for rooftop HVAC units, VRF systems, split-systems, heat pumps, furnaces, AHUs, VFDs, make-up air units, VAV systems, boilers, chillers, and building automation systems. Submission deadline is November 2, 2026, at 8:00 AM. A non-mandatory virtual pre-quote conference is scheduled for October 21, 2026. Contracts have an initial term of 1 year with options to extend annually up to 5 years total. Evaluation is based on unit pricing and product specifications.
Unit pricing and product specifications
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Summary
Tualatin Valley Fire & Rescue seeks to award up to three on-call Price Agreements for HVAC services across 34 fire stations and 3 corporate buildings.
Services include scheduled maintenance, emergency repair services 24/7, diagnostic services, repairs, component replacement, and minor system upgrades for rooftop HVAC units, VRF systems, split-systems, heat pumps, furnaces, AHUs, VFDs, make-up air units, VAV systems, boilers, chillers, and building automation systems. Submission deadline is November 2, 2026, at 8:00 AM. A non-mandatory virtual pre-quote conference is scheduled for October 21, 2026. Contracts have an initial term of 1 year with options to extend annually up to 5 years total. Evaluation is based on unit pricing and product specifications.
EVALUATION CRITERIA
Unit pricing and product specifications
REQUIRED ATTACHMENTS
3- Attachment A: Proposer Information Form/Certifications
- Attachment B: Quote Form
- Attachment C: References
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Tigard, OR
Questions about this QUOTE
How do I respond to this Quote from Tualatin Valley Fire & Rescue?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Trisha Schultz.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Tualatin Valley Fire & Rescue in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trisha Schultz at (503) 259-1259. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Service Technician, Journeyman Technician, Controls Technician, Apprentice Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit pricing and product specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tualatin Valley Fire & Rescue?
All active and historical solicitations from Tualatin Valley Fire & Rescue are tracked and searchable. As a fire district agency, Tualatin Valley Fire & Rescue regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Proposer Information Form/Certifications, Attachment B: Quote Form, Attachment C: References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tualatin Valley Fire & Rescue for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. Review the full solicitation for detailed scope requirements.