Trotwood Community Improvement Corporation Former Sears Site Cleanup RFP 2026
City of TrotwoodCity · Trotwood, OH- Due
- Jun 17, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Primary contact
- Chad Downing
- (937) 854-7214
The 30-second brief
Trotwood Community Improvement Corporation is soliciting proposals for targeted site cleanup and overgrowth removal at the former Sears redevelopment site. Services include debris removal and herbicide treatment across 17.25 acres, due June 17, 2026.
Lump sum price, Separate pricing for seasonal touch-up, Equipment list, Crew size, Vegetation haul-off approach, Herbicide Safety Data Sheets, References, Insurance certificate
Ability to Meet Schedule (35), Price / Cost Reasonableness (25), Relevant Experience and Past Performance (20), Understanding of Scope and Work Plan (10), Federal Compliance Readiness / Documentation (10)
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Summary
Trotwood Community Improvement Corporation is soliciting proposals for targeted site cleanup and overgrowth removal at the former Sears redevelopment site. Services include debris removal and herbicide treatment across 17.25 acres, due June 17, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Lump sum price
- Separate pricing for seasonal touch-up
- Equipment list
- Crew size
- Vegetation haul-off approach
- Herbicide Safety Data Sheets
- References
- Insurance certificate
REQUIRED ATTACHMENTS
6- Attachment B - Pricing Form
- Attachment D - Proposal Response Form
- IRS Form W-9
- Certificate of Insurance
- SAM.gov Unique Entity ID
- Herbicide/pesticide applicator license
REQUIRED STAFFING
crew
- Submit to
- [email protected]
- Scope location
- Trotwood, OH
- Reported agency
- Trotwood Community Improvement Corporation
Questions about this RFP
How do I respond to this RFP from City of Trotwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chad Downing.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Trotwood in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad Downing at (937) 854-7214. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: crew. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Lump sum price, Separate pricing for seasonal touch-up, Equipment list, Crew size, Vegetation haul-off approach, Herbicide Safety Data Sheets, References, Insurance certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to Meet Schedule (35), Price / Cost Reasonableness (25), Relevant Experience and Past Performance (20), Understanding of Scope and Work Plan (10), Federal Compliance Readiness / Documentation..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Trotwood?
All active and historical solicitations from City of Trotwood are tracked and searchable. As a city agency, City of Trotwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B - Pricing Form, Attachment D - Proposal Response Form, IRS Form W-9, Certificate of Insurance, SAM.gov Unique Entity ID, Herbicide/pesticide applicator license. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Trotwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Trotwood, OH. Review the full solicitation for detailed scope requirements.