Town of Wilmington RFP Town Hall Replacement of Two Rooftop Units with Packaged Heat Pump System
Town of WilmingtonCity · Wilmington, VT- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Primary contact
- Jessica Archambault
- (802) 464-8591 ext 123
The 30-second brief
The Town of Wilmington is seeking proposals for the turnkey replacement of two rooftop HVAC units at Town Hall with cold-climate packaged heat pump systems. Proposals are due via email by May 20, 2026.
Site investigation summary, Load calculations, Equipment details, Electrical scope and upgrades, Crane/hoisting requirements, Compliance confirmation, Controls approach, Project schedule, Subcontractor list, Three similar project references, MERP/public energy project experience, Lump sum cost with alternates, Controls narrative and sequence of operations, Backup heating and defrost strategy, Electrical load calculations
Technical approach and system suitability, experience with commercial rooftop heat pump systems, compliance with energy efficiency standards, cost and overall value, ability to support incentives, quality and completeness of controls strategy
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Summary
The Town of Wilmington is seeking proposals for the turnkey replacement of two rooftop HVAC units at Town Hall with cold-climate packaged heat pump systems. Proposals are due via email by May 20, 2026.
EVALUATION CRITERIA
6- Technical approach and system suitability
- Experience with commercial rooftop heat pump systems
- Compliance with energy efficiency standards
- Cost and overall value
- Ability to support incentives
- Quality and completeness of controls strategy
REQUIRED DELIVERABLES
15- Site investigation summary
- Load calculations
- Equipment details
- Electrical scope and upgrades
- Crane/hoisting requirements
- Compliance confirmation
- Controls approach
- Project schedule
- Subcontractor list
- Three similar project references
- MERP/public energy project experience
- Lump sum cost with alternates
- Controls narrative and sequence of operations
- Backup heating and defrost strategy
- Electrical load calculations
REQUIRED ATTACHMENTS
6- Proposal PDF
- Equipment submittals
- As-built drawings
- Warranty documentation
- Proof of insurance
- Controls submittal
- Submit to
- [email protected]
- Scope location
- Wilmington, VT
Questions about this RFP
How do I respond to this RFP from Town of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Archambault.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Wilmington in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Archambault at (802) 464-8591 ext 123. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Site investigation summary, Load calculations, Equipment details, Electrical scope and upgrades, Crane/hoisting requirements, Compliance confirmation, Controls approach, Project schedule, Subcontractor list, Three similar project references, MERP/public energy project experience, Lump sum cost with. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach and system suitability, experience with commercial rooftop heat pump systems, compliance with energy efficiency standards, cost and overall value, ability to support incentives, qua..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Wilmington?
All active and historical solicitations from Town of Wilmington are tracked and searchable. As a city agency, Town of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal PDF, equipment submittals, as-built drawings, warranty documentation, proof of insurance, controls submittal. Review the full document from Town of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilmington, VT. Review the full solicitation for detailed scope requirements.