Town of Tyngsborough 2026 Document Scanning Services RFP 2026-ADM-002
Town of TyngsboroughCity · Tyngsborough, MA- Due
- Jun 9, 2026
- Deadline passed
- Posted
- May 18, 2026
- Primary contact
- Sean Walsh
The 30-second brief
The Town of Tyngsborough is seeking proposals from qualified vendors for document digitization services under RFP 2026-ADM-002. The scope includes the secure collection, preparation, scanning, indexing, and electronic delivery of municipal records and large-format documents to preserve and provide digital access. A mandatory pre-bid meeting is scheduled for May 26, 2026, at 11:00 AM at 250 Middlesex Rd. Sealed proposals are due by 2:00 PM on June 9, 2026, to the Office of the Town Manager. Questions should be directed to Assistant Town Manager Sean Walsh.
Secure collection, Preparation, Scanning, Indexing, Electronic delivery of municipal records and large-format documents
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Summary
The Town of Tyngsborough is seeking proposals from qualified vendors for document digitization services under RFP 2026-ADM-002.
The scope includes the secure collection, preparation, scanning, indexing, and electronic delivery of municipal records and large-format documents to preserve and provide digital access. A mandatory pre-bid meeting is scheduled for May 26, 2026, at 11:00 AM at 250 Middlesex Rd. Sealed proposals are due by 2:00 PM on June 9, 2026, to the Office of the Town Manager. Questions should be directed to Assistant Town Manager Sean Walsh.
REQUIRED DELIVERABLES
5- Secure collection
- Preparation
- Scanning
- Indexing
- Electronic delivery of municipal records and large-format documents
REQUIRED ATTACHMENTS
4- Https://www.tyngsboroughma.gov/DocumentCenter/View/3353
- Https://www.tyngsboroughma.gov/DocumentCenter/View/3360
- Https://www.tyngsboroughma.gov/DocumentCenter/View/3367
- Https://www.tyngsboroughma.gov/DocumentCenter/View/3372
- Submit to
- S. Walsh, Asst. Town Manager, 25 Bryant Ln Tyngsborough MA
- Scope location
- Tyngsborough, MA
Questions about this RFP
How do I respond to this RFP from Town of Tyngsborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: S. Walsh, Asst. Town Manager, 25 Bryant Ln Tyngsborough MA. For questions, contact Sean Walsh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Tyngsborough in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Walsh. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Secure collection, Preparation, Scanning, Indexing, Electronic delivery of municipal records and large-format documents. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Tyngsborough?
All active and historical solicitations from Town of Tyngsborough are tracked and searchable. As a city agency, Town of Tyngsborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: https://www.tyngsboroughma.gov/DocumentCenter/View/3353, https://www.tyngsboroughma.gov/DocumentCenter/View/3360, https://www.tyngsboroughma.gov/DocumentCenter/View/3367, https://www.tyngsboroughma.go. Review the full document from Town of Tyngsborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tyngsborough, MA. Review the full solicitation for detailed scope requirements.