Town of South Hill - Asphalt Overlay & Traffic Marking - IFB FY 27-01 (2026)
Town of South HillCity · South Hill, VA- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- C J Dean
- (434) 447-3191
The 30-second brief
The Town of South Hill is seeking bids for asphalt milling, overlay, and traffic marking services on various streets within the Town, including Mecklenburg Avenue and Ferrell Street. The project involves VDOT SM-12.5 and BM-25 asphaltic concrete paving, milling ranging from 0 to 4 inches, centerline striping, parking space striping, turning lane markings, crosswalks, stop bars, and arrows. Work on Mecklenburg Avenue from Danville Street to Windsor requires night work. Bids are due by 2:00 p.m. on Wednesday, November 18, 2026, and must include a 5% bid bond and Contractor Data Sheet (Attachment A). A Class A or Class B Virginia contractor's license and applicable insurance coverage (Worker's Compensation, General Liability, and Automobile Liability naming the Town as an additional insured) are required.
Asphalt milling (0-2" and 2-4"), VDOT BM-25 base course asphaltic concrete, VDOT SM-12.5 surface course asphaltic concrete, Centerline striping, White line edge and turning lane striping, Yellow no-parking striping, Single arrows, Three-way arrows, Double arrows, Crosswalks, Stop bars
Lowest responsive and responsible bidder
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Summary
The Town of South Hill is seeking bids for asphalt milling, overlay, and traffic marking services on various streets within the Town, including Mecklenburg Avenue and Ferrell Street.
The project involves VDOT SM-12.5 and BM-25 asphaltic concrete paving, milling ranging from 0 to 4 inches, centerline striping, parking space striping, turning lane markings, crosswalks, stop bars, and arrows. Work on Mecklenburg Avenue from Danville Street to Windsor requires night work. Bids are due by 2:00 p.m. on Wednesday, November 18, 2026, and must include a 5% bid bond and Contractor Data Sheet (Attachment A). A Class A or Class B Virginia contractor's license and applicable insurance coverage (Worker's Compensation, General Liability, and Automobile Liability naming the Town as an additional insured) are required.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
11- Asphalt milling (0-2" and 2-4")
- VDOT BM-25 base course asphaltic concrete
- VDOT SM-12.5 surface course asphaltic concrete
- Centerline striping
- White line edge and turning lane striping
- Yellow no-parking striping
- Single arrows
- Three-way arrows
- Double arrows
- Crosswalks
- Stop bars
REQUIRED ATTACHMENTS
5- Bid bond of 5%
- Attachment A - Contractor Data Sheet
- Certificate of Insurance
- Bid Form
- Signed Addenda
REQUIRED STAFFING
Superintendent, Foreman
- Submit to
- Town of South Hill, Attn: C J Dean, 211 S. Mecklenburg Avenue, South Hill, VA 23970 (USPS) or 111 East Danville Street, South Hill, VA 23970 (Hand Delivery)
- Scope location
- South Hill, VA
Questions about this IFB
How do I respond to this IFB from Town of South Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of South Hill, Attn: C J Dean, 211 S. Mecklenburg Avenue, South Hill, VA 23970 (USPS) or 111 East Danville Street, South Hill, VA 23970 (Hand Delivery). For questions, contact C J Dean.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of South Hill in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is C J Dean at (434) 447-3191. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Superintendent, Foreman. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Asphalt milling (0-2" and 2-4"), VDOT BM-25 base course asphaltic concrete, VDOT SM-12.5 surface course asphaltic concrete, Centerline striping, White line edge and turning lane striping, Yellow no-parking striping, Single arrows, Three-way arrows, Double arrows, Crosswalks, Stop bars. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of South Hill?
All active and historical solicitations from Town of South Hill are tracked and searchable. As a city agency, Town of South Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond of 5%, Attachment A - Contractor Data Sheet, Certificate of Insurance, Bid Form, Signed Addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of South Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Hill, VA. Review the full solicitation for detailed scope requirements.