Town of Slave Lake Sports Field Maintenance Contract RFP 2026-2028
Town of Slave LakeCity · Slave Lake, AB- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Feb 11, 2026
- Contract term
- 2 years
- Primary contact
- Calvin Beauchamp
- (780) 849-8021
The 30-second brief
The Town of Slave Lake is soliciting proposals for sports field maintenance from May 2026 to September 2028, with a one-year extension option. Scope includes mowing, infield dragging, and weed control at Sinclair and Charity Sports Fields.
Equipment list, Staffing indication, WCB Clearance Letter, Certificate of Insurance, Proposal Form
Proposed Price - 40%, Reference checks - 10%, Past experience - 30%, Company profile - 20%
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Summary
The Town of Slave Lake is soliciting proposals for sports field maintenance from May 2026 to September 2028, with a one-year extension option. Scope includes mowing, infield dragging, and weed control at Sinclair and Charity Sports Fields.
EVALUATION CRITERIA
4- Proposed Price - 40%
- Reference checks - 10%
- Past experience - 30%
- Company profile - 20%
REQUIRED DELIVERABLES
5- Equipment list
- Staffing indication
- WCB Clearance Letter
- Certificate of Insurance
- Proposal Form
REQUIRED ATTACHMENTS
3- Appendix A - Area Description and General Standards
- Appendix B - Proposal Form
- Area Map
- Submit to
- 10 Main Street SW, Slave Lake, Alberta or Box 1030, Slave Lake Alberta, T0G 2A0
- Scope location
- Slave Lake, Alberta
Questions about this RFP
How do I respond to this RFP from Town of Slave Lake?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 10 Main Street SW, Slave Lake, Alberta or Box 1030, Slave Lake Alberta, T0G 2A0. For questions, contact Calvin Beauchamp.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Slave Lake in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Calvin Beauchamp at (780) 849-8021. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment list, Staffing indication, WCB Clearance Letter, Certificate of Insurance, Proposal Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Price - 40%, Reference checks - 10%, Past experience - 30%, Company profile - 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Slave Lake?
All active and historical solicitations from Town of Slave Lake are tracked and searchable. As a city agency, Town of Slave Lake regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Area Description and General Standards, Appendix B - Proposal Form, Area Map. Review the full document from Town of Slave Lake for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Slave Lake, Alberta. Review the full solicitation for detailed scope requirements.