Town of Simsbury Municipal Fire Alarm System Assessment and Design Services - DPW 2026
Town of SimsburyCity · Simsbury, CT- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Primary contact
- Amy Meriwether
The 30-second brief
The Town of Simsbury is requesting sealed proposals from qualified fire alarm design professionals to evaluate the condition, performance, and code compliance of existing fire alarm systems at eight Town buildings and to recommend, specify, and design a comprehensive system upgrade. The final work product will be bid-ready plans and specifications for upgrades across eight facilities including Town Hall, Highway Facility, Scout Hall, Apple Barn, Recreation Office, Golf Pro Shop & Restaurant, Ice Rink, and Park & Golf Maintenance. The scope covers system inventory, condition assessment, life cycle evaluation, NFPA 72 code compliance review, and cost estimating. Proposals are due by September 3, 2026, at 10:00 AM, following a mandatory walk-through on August 4, 2026. Consultants must submit three copies of their proposals to the Director of Finance in Simsbury, CT.
Bid-ready plans and specifications for all eight buildings, Condition assessment report, System inventory, Code compliance review, Cost estimates
Consultant’s relevant experience, Consultant’s past performance, Consultant’s current workload and staff assignment, Consultant’s current relevant equipment list, Background and experience of key personnel, References and specific projects comparable in size, Proposal completeness and compliance, cost
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Summary
The Town of Simsbury is requesting sealed proposals from qualified fire alarm design professionals to evaluate the condition, performance, and code compliance of existing fire alarm systems at eight Town buildings and to recommend, specify, and design a comprehensive system upgrade.
The final work product will be bid-ready plans and specifications for upgrades across eight facilities including Town Hall, Highway Facility, Scout Hall, Apple Barn, Recreation Office, Golf Pro Shop & Restaurant, Ice Rink, and Park & Golf Maintenance. The scope covers system inventory, condition assessment, life cycle evaluation, NFPA 72 code compliance review, and cost estimating. Proposals are due by September 3, 2026, at 10:00 AM, following a mandatory walk-through on August 4, 2026. Consultants must submit three copies of their proposals to the Director of Finance in Simsbury, CT.
EVALUATION CRITERIA
8- Consultant’s relevant experience
- Consultant’s past performance
- Consultant’s current workload and staff assignment
- Consultant’s current relevant equipment list
- Background and experience of key personnel
- References and specific projects comparable in size
- Proposal completeness and compliance
- Cost
REQUIRED DELIVERABLES
5- Bid-ready plans and specifications for all eight buildings
- Condition assessment report
- System inventory
- Code compliance review
- Cost estimates
REQUIRED ATTACHMENTS
9- Letter of Transmittal
- Qualifications & Licensing
- Firm Description
- Experience
- Project Team
- References
- Exceptions & Alternatives
- Project Approach
- Timeline
- Submit to
- Amy Meriwether, Director of Finance, Town of Simsbury, 933 Hopmeadow Street, Simsbury, CT 06070
- Scope location
- Simsbury, CT
Questions about this RFP
How do I respond to this RFP from Town of Simsbury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Amy Meriwether, Director of Finance, Town of Simsbury, 933 Hopmeadow Street, Simsbury, CT 06070. For questions, contact Amy Meriwether.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Simsbury in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Meriwether. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid-ready plans and specifications for all eight buildings, Condition assessment report, System inventory, Code compliance review, Cost estimates. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant’s relevant experience, Consultant’s past performance, Consultant’s current workload and staff assignment, Consultant’s current relevant equipment list, Background and experience of key pers..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Simsbury?
All active and historical solicitations from Town of Simsbury are tracked and searchable. As a city agency, Town of Simsbury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Qualifications & Licensing, Firm Description, Experience, Project Team, References, Exceptions & Alternatives, Project Approach, Timeline. Review the full document from Town of Simsbury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Simsbury, CT. Review the full solicitation for detailed scope requirements.