Town of Rockford RFQ 1125-HS-123 Weatherization Mechanical
Town of RockfordCity · Rockford, IL- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Nov 4, 2025
- Primary contact
- Anne Wilkerson
- (779) 348-7164
The 30-second brief
Request for Qualifications (RFQ) for Weatherization Mechanical services. The scope includes installation of HVAC systems, hot water systems, ventilation systems, safety equipment, and combustion safety testing. Submission deadline is April 1, 2026.
Notification of Interest, Pricing Agreement, Release of Information, Statement of Vendors Qualifications, State Weatherization Training, Bonding Certificates, Proposed Sub-contractors, Small businesses (minority), Completion of Schedule Warranty, Change Order Process, Assurance & Guarantee, Invoicing Requirement & Procedure, Certificate of Insurance, Safety Data Sheets (SDS), Product Specification Sheets, Payment Process, Procurement Appeals, Waiver of Lien, Ethics Statement, Debarment Statement, Certification Regarding Weatherization Material, Confined Spaces, Lead Safe Work Practices, ASHRAE 62.2 Standard, OSHA Equipment Checklist, Combustion Safety Testing
Completeness of submitted documents, past experience, capacity of the vendor to complete the work, and references.
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Summary
Request for Qualifications (RFQ) for Weatherization Mechanical services. The scope includes installation of HVAC systems, hot water systems, ventilation systems, safety equipment, and combustion safety testing. Submission deadline is April 1, 2026.
EVALUATION CRITERIA
4- Completeness of submitted documents
- Past experience
- Capacity of the vendor to complete the work
- References
REQUIRED DELIVERABLES
26- Notification of Interest
- Pricing Agreement
- Release of Information
- Statement of Vendors Qualifications
- State Weatherization Training
- Bonding Certificates
- Proposed Sub-contractors
- Small businesses (minority)
- Completion of Schedule Warranty
- Change Order Process
- Assurance & Guarantee
- Invoicing Requirement & Procedure
- Certificate of Insurance
- Safety Data Sheets (SDS)
- Product Specification Sheets
- Payment Process
- Procurement Appeals
- Waiver of Lien
- Ethics Statement
- Debarment Statement
- Certification Regarding Weatherization Material
- Confined Spaces
- Lead Safe Work Practices
- ASHRAE 62.2 Standard
- OSHA Equipment Checklist
- Combustion Safety Testing
REQUIRED ATTACHMENTS
Appendix A - Standards for Weatherization Materials
- Submit to
- City Hall, 425 East State Street, Rockford, Illinois 61104 Attn: Central Services Manager 4th Floor
- Scope location
- Rockford, Illinois
Questions about this RFQ
How do I respond to this RFQ from Town of Rockford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 425 East State Street, Rockford, Illinois 61104 Attn: Central Services Manager 4th Floor. For questions, contact Anne Wilkerson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Rockford in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anne Wilkerson at (779) 348-7164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Notification of Interest, Pricing Agreement, Release of Information, Statement of Vendors Qualifications, State Weatherization Training, Bonding Certificates, Proposed Sub-contractors, Small businesses (minority), Completion of Schedule Warranty, Change Order Process, Assurance & Guarantee, Invoicin. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of submitted documents, past experience, capacity of the vendor to complete the work, and references." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Rockford?
All active and historical solicitations from Town of Rockford are tracked and searchable. As a city agency, Town of Rockford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Standards for Weatherization Materials. Review the full document from Town of Rockford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, Illinois. Review the full solicitation for detailed scope requirements.