Town of Randolph RFP for Town-Wide Reappraisal - 2031 Grand List
Town of RandolphCity · Randolph, VT- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 1, 2026
The 30-second brief
The Town of Randolph seeks qualified, licensed, and certified reappraisal contractors to complete a town-wide reappraisal for the 2031 Grand List, covering approximately 2,084 individual property parcels across 48 square miles in Orange County, Vermont. The scope of work includes real estate market analysis, Computer Assisted Mass Appraisal (CAMA) data review using AssessPro AP5 software, development of land pricing schedules, interior and exterior property inspections, digital photography, and generation of fair market value estimates. Additional services involve producing Change of Assessment Notices, conducting informal taxpayer hearings, and assisting with listers' grievances and Board of Civil Authority appeals. Proposals are due by September 30, 2026, at 1:00 PM, with seven copies required to be submitted to the Randolph Listers' Office. Submittals must remain valid for at least 60 days, and evaluation is based on understanding of services, methodology, qualifications, similar experience, schedule, and cost.
A final computer-generated property record card for each parcel file and dwelling/residence; A minimum of one photo for each dwelling/residence uploaded to CAMA; A minimum of one photo for each outbuilding uploaded to CAMA; A minimum of one photo of the view, If an influence is applied, Uploaded to CAMA; A copy of the updated Grand List; Change of Assessment Notices to property owners by April 01, 2030; Updates to the appraisal software database that reflects the new land schedules and updated cost; Land valuation manual including neighborhood descriptions, Land schedules and descriptions of adjustments, A copy of the sales file and adjustments made to create the land schedule, Copies of any other manuals, Tables or reference materials developed or used during this project, Including data collection rubrics; Option for assistance in any Board of Civil Authority appeals
Firm’s understanding of the scope of services, Proposed methodology for completing the work, Qualifications of the firm to complete the work, Work and experience from similar projects, Work schedule, Cost proposal
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Summary
The Town of Randolph seeks qualified, licensed, and certified reappraisal contractors to complete a town-wide reappraisal for the 2031 Grand List, covering approximately 2,084 individual property parcels across 48 square miles in Orange County, Vermont.
The scope of work includes real estate market analysis, Computer Assisted Mass Appraisal (CAMA) data review using AssessPro AP5 software, development of land pricing schedules, interior and exterior property inspections, digital photography, and generation of fair market value estimates. Additional services involve producing Change of Assessment Notices, conducting informal taxpayer hearings, and assisting with listers' grievances and Board of Civil Authority appeals. Proposals are due by September 30, 2026, at 1:00 PM, with seven copies required to be submitted to the Randolph Listers' Office. Submittals must remain valid for at least 60 days, and evaluation is based on understanding of services, methodology, qualifications, similar experience, schedule, and cost.
EVALUATION CRITERIA
6- Firm’s understanding of the scope of services
- Proposed methodology for completing the work
- Qualifications of the firm to complete the work
- Work and experience from similar projects
- Work schedule
- Cost proposal
REQUIRED DELIVERABLES
A final computer-generated property record card for each parcel file and dwelling/residence; A minimum of one photo for each dwelling/residence uploaded to CAMA; A minimum of one photo for each outbuilding uploaded to CAMA; A minimum of one photo of the view, If an influence is applied, Uploaded to CAMA; A copy of the updated Grand List; Change of Assessment Notices to property owners by April 01, 2030; Updates to the appraisal software database that reflects the new land schedules and updated cost; Land valuation manual including neighborhood descriptions, Land schedules and descriptions of adjustments, A copy of the sales file and adjustments made to create the land schedule, Copies of any other manuals, Tables or reference materials developed or used during this project, Including data collection rubrics; Option for assistance in any Board of Civil Authority appeals
REQUIRED ATTACHMENTS
Scope of services, Professional qualifications, Names of principals of the firm, Project manager’s name and qualifications, Number and names of key staff assigned to the project and qualifications, Description of proposed methodologies for assessing values in each class of properties, Description of quality control and testing of results, Project cost proposal, Schedule of work, A list of reappraisals currently underway and completed in the last 3 years
- Submit to
- Randolph Listers' Office, 7 Summer Street, P.O. Drawer B, Randolph, VT 05060
- Scope location
- Randolph, VT
- Projected sq ft
- 134,393,280 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Randolph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Randolph Listers' Office, 7 Summer Street, P.O. Drawer B, Randolph, VT 05060.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Randolph in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: A final computer-generated property record card for each parcel file and dwelling/residence; A minimum of one photo for each dwelling/residence uploaded to CAMA; A minimum of one photo for each outbuilding uploaded to CAMA; A minimum of one photo of the view, If an influence is applied, Uploaded to. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm’s understanding of the scope of services, Proposed methodology for completing the work, Qualifications of the firm to complete the work, Work and experience from similar projects, Work schedule,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Randolph?
All active and historical solicitations from Town of Randolph are tracked and searchable. As a city agency, Town of Randolph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Scope of services, Professional qualifications, Names of principals of the firm, Project manager’s name and qualifications, Number and names of key staff assigned to the project and qualifications, De. Review the full document from Town of Randolph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Randolph, VT. The total projected area is 134393280 sq ft. Review the full solicitation for detailed scope requirements.