Town of Plainfield Municipal Buildings HVAC and Efficiency Upgrades RFP 2026
Town of PlainfieldCity · Plainfield, VT- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Primary contact
- Bob Atchinson
- (802) 505-3996
The 30-second brief
The Town of Plainfield is soliciting proposals for HVAC services and energy efficiency upgrades across five municipal buildings, including geothermal and heat pump installations. Proposals are due by August 21, 2026.
Cover Letter, Scope of Work, Proposed Schedule, Project Budget, Qualifications and Staffing, References, Certificate of Insurance
Firm qualifications, staff experience, proposal clarity, ability to meet timeframe, quality of materials/services, total cost, vendor availability, nature/size of vendor
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Summary
The Town of Plainfield is soliciting proposals for HVAC services and energy efficiency upgrades across five municipal buildings, including geothermal and heat pump installations. Proposals are due by August 21, 2026.
EVALUATION CRITERIA
8- Firm qualifications
- Staff experience
- Proposal clarity
- Ability to meet timeframe
- Quality of materials/services
- Total cost
- Vendor availability
- Nature/size of vendor
REQUIRED DELIVERABLES
7- Cover Letter
- Scope of Work
- Proposed Schedule
- Project Budget
- Qualifications and Staffing
- References
- Certificate of Insurance
REQUIRED STAFFING
lead service provider, sub-contractors
- Scope location
- Plainfield, VT
Questions about this RFP
How do I respond to this RFP from Town of Plainfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Bob Atchinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Plainfield in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Atchinson at (802) 505-3996. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead service provider, sub-contractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Scope of Work, Proposed Schedule, Project Budget, Qualifications and Staffing, References, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications, staff experience, proposal clarity, ability to meet timeframe, quality of materials/services, total cost, vendor availability, nature/size of vendor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Plainfield?
All active and historical solicitations from Town of Plainfield are tracked and searchable. As a city agency, Town of Plainfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Plainfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Plainfield, VT. Review the full solicitation for detailed scope requirements.