Town of Penfield Turf Mowing Services for Various Town Properties Bid Notice 2022-2026
Town of PenfieldCity · Penfield, NY- Due
- Oct 22, 2021
- Deadline passed
- Posted
- Sep 23, 2021
- Contract term
- 5 years
- Primary contact
- Eric Tait
- (585) 340-8691
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THE 30-SECOND BRIEF
The Town of Penfield Department of Public Works is seeking sealed proposals from qualified contractors for turf mowing and maintenance services across various town-owned properties, totaling approximately 294 combined acres. The contract term is for five seasons, from January 1, 2022, through December 31, 2026. Scope includes weekly finish mowing (2.5"-3" height), bi-weekly mowing (3.5"-4" height), monthly and yearly brush hogging, and specific requirements for athletic fields such as alternating directions and using light-weight equipment on wet turf. Contractors are responsible for all labor, equipment, string trimming, debris removal, and cleanup. Bids must be submitted to the Penfield Town Clerk by October 22, 2021, at 11:00 AM local time. Requirements include a non-collusive bidding certificate, proof of insurance (General Liability, Worker's Comp, Disability, Motor Vehicle), and at least three references.
Sealed proposals, Non-collusive bidders certificate, Proof of insurance, Three references, HSE Plan
Lowest responsible bidder based on total price bid and supporting documentation
SUMMARY
The Town of Penfield Department of Public Works is seeking sealed proposals from qualified contractors for turf mowing and maintenance services across various town-owned properties, totaling approximately 294 combined acres.
The contract term is for five seasons, from January 1, 2022, through December 31, 2026. Scope includes weekly finish mowing (2.5"-3" height), bi-weekly mowing (3.5"-4" height), monthly and yearly brush hogging, and specific requirements for athletic fields such as alternating directions and using light-weight equipment on wet turf. Contractors are responsible for all labor, equipment, string trimming, debris removal, and cleanup. Bids must be submitted to the Penfield Town Clerk by October 22, 2021, at 11:00 AM local time. Requirements include a non-collusive bidding certificate, proof of insurance (General Liability, Worker's Comp, Disability, Motor Vehicle), and at least three references.
EVALUATION CRITERIA
Lowest responsible bidder based on total price bid and supporting documentation
REQUIRED DELIVERABLES
5- Sealed proposals
- Non-collusive bidders certificate
- Proof of insurance
- Three references
- HSE Plan
REQUIRED ATTACHMENTS
3- Bid Form
- Non-Collusive Bidding Certificate
- Mowing Map Book
- Submit to
- Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526. For questions, contact Eric Tait.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Tait at (585) 340-8691. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals, Non-collusive bidders certificate, Proof of insurance, Three references, HSE Plan. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on total price bid and supporting documentation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Non-Collusive Bidding Certificate, Mowing Map Book. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.