Town of Penfield Permanent Town Records Preservation and Conservation Bid 2022
Town of PenfieldCity · Penfield, NY- Due
- Feb 18, 2022
- Deadline passed
- Posted
- Feb 3, 2022
- Primary contact
- Amy M. Steklof
- (585) 340-8629
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SUMMARY
The Town of Penfield is seeking sealed proposals for the preservation and conservation of permanent town records to minimize chemical and physical deterioration.
The scope involves professional services to protect irreplaceable records from damage caused by acidic papers, inks, UV light, humidity, and temperature. Specifications and service requirements are available at the Town Clerk Office. Bids must be submitted to the Town Clerk by February 18, 2022, at 11:00 AM EST, at which time they will be publicly opened and read. The Town Board reserves the right to accept or reject any and all bids.
- Submit to
- Town Clerk Office, 3100 Atlantic Avenue, Penfield, NY 14526-9798
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 18, 2022. Submissions should be delivered to: Town Clerk Office, 3100 Atlantic Avenue, Penfield, NY 14526-9798. For questions, contact Amy M. Steklof.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy M. Steklof at (585) 340-8629. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.