Town of Penfield 2022 Janitorial Services Bid Notice
Town of PenfieldCity · Penfield, NY- Due
- Oct 15, 2021
- Deadline passed
- Posted
- Sep 23, 2021
- Contract term
- 1 year
- Primary contact
- Eric Tait
- (585) 340-8691
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THE 30-SECOND BRIEF
The Town of Penfield Department of Public Works is soliciting sealed bids for a 2022 janitorial services contract. The scope includes daily cleaning, vacuuming, dusting, and trash removal at the Town Hall (25,000 sq ft), Town Library (26,000 sq ft), and Department of Public Works (4,500 sq ft) facilities. The contract term runs from January 1, 2022, through December 31, 2022, with options to renew for up to two additional years. This is a prevailing wage contract requiring certified payroll audits. A mandatory pre-bid meeting is scheduled for October 8, 2021, at 11:00 AM starting at the Town Hall. Sealed proposals must be submitted to the Town Clerk no later than 11:00 AM on October 15, 2021, with a public bid opening to follow on October 22, 2021.
Sealed proposals, Non-collusive bidders certificate, Certified payroll audit, Insurance certificates
Lowest responsible bidder based on total price bid
SUMMARY
The Town of Penfield Department of Public Works is soliciting sealed bids for a 2022 janitorial services contract.
The scope includes daily cleaning, vacuuming, dusting, and trash removal at the Town Hall (25,000 sq ft), Town Library (26,000 sq ft), and Department of Public Works (4,500 sq ft) facilities. The contract term runs from January 1, 2022, through December 31, 2022, with options to renew for up to two additional years. This is a prevailing wage contract requiring certified payroll audits. A mandatory pre-bid meeting is scheduled for October 8, 2021, at 11:00 AM starting at the Town Hall. Sealed proposals must be submitted to the Town Clerk no later than 11:00 AM on October 15, 2021, with a public bid opening to follow on October 22, 2021.
EVALUATION CRITERIA
Lowest responsible bidder based on total price bid
REQUIRED DELIVERABLES
4- Sealed proposals
- Non-collusive bidders certificate
- Certified payroll audit
- Insurance certificates
REQUIRED ATTACHMENTS
Bid Form, Non-Collusive Bidding Certificate
- Submit to
- Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526
- Duration
- 36 months
- Scope location
- Penfield, NY
- Projected sq ft
- 55,500 sq ft
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526. For questions, contact Eric Tait.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Tait at (585) 340-8691. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals, Non-collusive bidders certificate, Certified payroll audit, Insurance certificates. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on total price bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Non-Collusive Bidding Certificate. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 55500 sq ft. Review the full solicitation for detailed scope requirements.