Town of Oyster Bay Stenographic Services for Zoning Board of Appeals RFP P&D 002-2026
Town of Oyster Bay Housing AuthorityLocal Housing Authority · Plainview, NY- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 1 year
- Primary contact
- Susan Cloninger
- (516) 624-6229
The 30-second brief
The Town of Oyster Bay Department of Planning and Development is soliciting proposals for stenographic services for the Zoning Board of Appeals for calendar year 2027 under Solicitation No. P&D 002-2026. The selected vendor will be required to attend approximately 25 meetings per year, typically held on Thursday nights at 7:00 P.M., and provide verbatim transcripts upon request. The contract term is for one year with two optional one-year extensions. Proposals must include pricing for meeting appearances and per-page transcript costs for the initial year and subsequent option years. Evaluation criteria include firm experience, technical knowledge, staffing resources, and past performance. Responses are due by September 4, 2026, at 3:00 PM and must include four hard copies delivered to the Department of Planning and Development in Oyster Bay, NY.
Four hard copies of technical proposal, Verbatim transcripts upon request, Pricing and staffing plans, Disclosure questionnaire
Experience and knowledge in similar assignments, legal and technical expertise, equipment and resources, staffing and financial capability, past performance, deliverability, cost
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Summary
The Town of Oyster Bay Department of Planning and Development is soliciting proposals for stenographic services for the Zoning Board of Appeals for calendar year 2027 under Solicitation No.
P&D 002-2026. The selected vendor will be required to attend approximately 25 meetings per year, typically held on Thursday nights at 7:00 P.M., and provide verbatim transcripts upon request. The contract term is for one year with two optional one-year extensions. Proposals must include pricing for meeting appearances and per-page transcript costs for the initial year and subsequent option years. Evaluation criteria include firm experience, technical knowledge, staffing resources, and past performance. Responses are due by September 4, 2026, at 3:00 PM and must include four hard copies delivered to the Department of Planning and Development in Oyster Bay, NY.
EVALUATION CRITERIA
7- Experience and knowledge in similar assignments
- Legal and technical expertise
- Equipment and resources
- Staffing and financial capability
- Past performance
- Deliverability
- Cost
REQUIRED DELIVERABLES
4- Four hard copies of technical proposal
- Verbatim transcripts upon request
- Pricing and staffing plans
- Disclosure questionnaire
REQUIRED ATTACHMENTS
3- Resumes of key personnel
- Five references
- Three examples of outreach materials
REQUIRED STAFFING
Stenographer
- Submit to
- Oyster Bay, New York 11771
- Reported agency
- Town of Oyster Bay
Questions about this RFP
How do I respond to this RFP from Town of Oyster Bay Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Oyster Bay, New York 11771. For questions, contact Susan Cloninger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Oyster Bay Housing Authority in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Cloninger at (516) 624-6229. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Stenographer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Four hard copies of technical proposal, Verbatim transcripts upon request, Pricing and staffing plans, Disclosure questionnaire. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and knowledge in similar assignments, legal and technical expertise, equipment and resources, staffing and financial capability, past performance, deliverability, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Oyster Bay Housing Authority?
All active and historical solicitations from Town of Oyster Bay Housing Authority are tracked and searchable. As a local housing authority agency, Town of Oyster Bay Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes of key personnel, five references, three examples of outreach materials. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Oyster Bay Housing Authority for the complete list.