Town of Ocean City, Maryland - Multi-Function Devices and Managed Print Services - B06-27 (2026)
City of OceanCity · Ocean City, MD- Due
- Dec 10, 2026
- 37 days left
- Contract term
- 3 years
- Primary contact
- Matt Perry
- (410) 723-6647
The 30-second brief
The Mayor & City Council of Ocean City is seeking bids from qualified and experienced vendors to provide multi-function devices and managed print services for networked printers across various municipal departments, including City Hall, Police, Public Works, Fire, and the Convention Center. The scope of work encompasses full-service print, fax, scan, and copy devices, along with monitoring and tracking software, routine maintenance, service calls, onsite training, delivery, setup, installation, and consumable supplies like toner and staples. Vendors shall include pricing for a 3-year term option and a 5-year term option, featuring cost-per-page pricing for black and white and color. The submission deadline is December 10, 2026, at 4:00 PM EST, with a mandatory pre-bid meeting scheduled for November 10, 2026. A bid bond of five percent is required, and the contract will be awarded to the most responsible and responsive vendor based on qualifications, pricing, timeline, and quality assurance.
Multi-Function Devices, Sharp MX-3071, Sharp MX-5071, Sharp MX-M1055, Sharp MX-6071, Sharp MX-C357F, Sharp BP 70C31, HP M608M, HP M608 M, Black and White Cost Per Page Pricing, Color Cost Per Page Pricing
Qualifications, Prior Performance/References, Project Management/Implementation Timeline, Quality Assurance & Control, BID Document Submission Completeness, Pricing
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Summary
The Mayor & City Council of Ocean City is seeking bids from qualified and experienced vendors to provide multi-function devices and managed print services for networked printers across various municipal departments, including City Hall, Police, Public Works, Fire, and the Convention Center.
The scope of work encompasses full-service print, fax, scan, and copy devices, along with monitoring and tracking software, routine maintenance, service calls, onsite training, delivery, setup, installation, and consumable supplies like toner and staples. Vendors shall include pricing for a 3-year term option and a 5-year term option, featuring cost-per-page pricing for black and white and color. The submission deadline is December 10, 2026, at 4:00 PM EST, with a mandatory pre-bid meeting scheduled for November 10, 2026. A bid bond of five percent is required, and the contract will be awarded to the most responsible and responsive vendor based on qualifications, pricing, timeline, and quality assurance.
EVALUATION CRITERIA
6- Qualifications
- Prior Performance/References
- Project Management/Implementation Timeline
- Quality Assurance & Control
- BID Document Submission Completeness
- Pricing
REQUIRED DELIVERABLES
11- Multi-Function Devices
- Sharp MX-3071
- Sharp MX-5071
- Sharp MX-M1055
- Sharp MX-6071
- Sharp MX-C357F
- Sharp BP 70C31
- HP M608M
- HP M608 M
- Black and White Cost Per Page Pricing
- Color Cost Per Page Pricing
REQUIRED ATTACHMENTS
11- Cover Letter
- Form of BID
- References
- Exceptions Document
- Individual Principal Document
- Vendor’s Affidavit of Qualification to BID
- Non-Collusive Affidavit
- Signed Addenda
- BID Bond
- Payment and Performance Bond
- Current Maryland Contractor's license
- Submit to
- Mayor & City Council Ocean City, Attention: Procurement Manager, 214 65th Street, Ocean City, Maryland 21842
- Duration
- 36 months
- Scope location
- Ocean City, MD
- Reported agency
- Town of Ocean City
Questions about this BID
How do I respond to this Bid from City of Ocean?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mayor & City Council Ocean City, Attention: Procurement Manager, 214 65th Street, Ocean City, Maryland 21842. For questions, contact Matt Perry.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ocean in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Perry at (410) 723-6647. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-Function Devices, Sharp MX-3071, Sharp MX-5071, Sharp MX-M1055, Sharp MX-6071, Sharp MX-C357F, Sharp BP 70C31, HP M608M, HP M608 M, Black and White Cost Per Page Pricing, Color Cost Per Page Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Prior Performance/References, Project Management/Implementation Timeline, Quality Assurance & Control, BID Document Submission Completeness, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ocean?
All active and historical solicitations from City of Ocean are tracked and searchable. As a city agency, City of Ocean regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Form of BID, References, Exceptions Document, Individual Principal Document, Vendor’s Affidavit of Qualification to BID, Non-Collusive Affidavit, Signed Addenda, BID Bond, Payment and Pe. Review the full document from City of Ocean for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocean City, MD. Review the full solicitation for detailed scope requirements.