Town of New Hartford Public Schools School Facilities Study RFP 2025
New Hartford School DistrictSchool · New Hartford, CT- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Sep 15, 2025
- Primary contact
- David J. Stein
- (203) 230-9007 ext 201
The 30-second brief
The Town of New Hartford is seeking architecture and engineering services for a comprehensive School Facilities Study. The scope of work includes facility condition assessments to identify deferred maintenance and life safety code issues, demographic and enrollment analysis using data from Peter Prowda, and space utilization and programming assessments. The project aims to develop a master plan with scenarios for either retaining current facilities or reducing the total number of facilities. Key deliverables include a draft report by March 2026 and a final report by April 2026. The fee proposal for combined efforts is $45,000 plus $3,500 for enrollment projections, totaling $48,500.
Facility Condition Assessments, Demographic and Enrollment Analysis, Space Utilization Assessment, Master Plan Development, Draft Report, Final Report, Presentations
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Summary
The Town of New Hartford is seeking architecture and engineering services for a comprehensive School Facilities Study.
The scope of work includes facility condition assessments to identify deferred maintenance and life safety code issues, demographic and enrollment analysis using data from Peter Prowda, and space utilization and programming assessments. The project aims to develop a master plan with scenarios for either retaining current facilities or reducing the total number of facilities. Key deliverables include a draft report by March 2026 and a final report by April 2026. The fee proposal for combined efforts is $45,000 plus $3,500 for enrollment projections, totaling $48,500.
REQUIRED DELIVERABLES
7- Facility Condition Assessments
- Demographic and Enrollment Analysis
- Space Utilization Assessment
- Master Plan Development
- Draft Report
- Final Report
- Presentations
REQUIRED STAFFING
7Project Engineer/Manager, Project Engineer, Engineering Designer, Interior Designer, Construction Administrator/Building Official, Specification Writer, Administration
- Scope location
- New Hartford, CT
- Reported agency
- Town of New Hartford Public Schools
Questions about this RFP
How do I respond to this RFP from New Hartford School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact David J. Stein.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Hartford School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David J. Stein at (203) 230-9007 ext 201. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal/Project Manager, Principal/Project Architect, Architect, Architectural Designer, Architectural Draftsperson, Principal M/E Engineer, Sr. Project Engineer/Manager, Project Engineer, Engineering Designer, Interior Designer, Construction Administrator/Building Official, Specification Writer,. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility Condition Assessments, Demographic and Enrollment Analysis, Space Utilization Assessment, Master Plan Development, Draft Report, Final Report, Presentations. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from New Hartford School District?
All active and historical solicitations from New Hartford School District are tracked and searchable. As a school agency, New Hartford School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Hartford School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Hartford, CT. Review the full solicitation for detailed scope requirements.