New Hartford Public Schools Grounds Maintenance and Landscaping Services RFP 2026
New Hartford School DistrictSchool · New Hartford, CT- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Jul 19, 2026
- Contract term
- 1 year
- Primary contact
- Jeffrey F. Sousa
- (860) 379-8546
The 30-second brief
The New Hartford Board of Education is soliciting sealed proposals for grounds maintenance, lawn mowing, and landscaping services at Ann Antolini School, Bakerville Consolidated School, and New Hartford Elementary School. Scope includes weekly mowing (maintaining 2.5-4 inch height), trimming, edging, weedwacking, landscape bed maintenance (weeding, invasive vegetation removal, pruning), spring/fall cleanups, and trash/debris removal. Additional optional services include mulch installation, shrub replacement, tree trimming under 15 feet, and athletic field restoration. The contract period is August 2026 through June 30, 2027, with optional annual renewals. Proposals are due August 17, 2026, and a mandatory pre-bid site visit is scheduled for August 3, 2026, at 8:30 am.
Cost, Experience and qualifications, References, Ability to meet scheduling requirements, Quality of equipment and staffing, Responsiveness to the RFP
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Summary
The New Hartford Board of Education is soliciting sealed proposals for grounds maintenance, lawn mowing, and landscaping services at Ann Antolini School, Bakerville Consolidated School, and New Hartford Elementary School.
Scope includes weekly mowing (maintaining 2.5-4 inch height), trimming, edging, weedwacking, landscape bed maintenance (weeding, invasive vegetation removal, pruning), spring/fall cleanups, and trash/debris removal. Additional optional services include mulch installation, shrub replacement, tree trimming under 15 feet, and athletic field restoration. The contract period is August 2026 through June 30, 2027, with optional annual renewals. Proposals are due August 17, 2026, and a mandatory pre-bid site visit is scheduled for August 3, 2026, at 8:30 am.
EVALUATION CRITERIA
6- Cost
- Experience and qualifications
- References
- Ability to meet scheduling requirements
- Quality of equipment and staffing
- Responsiveness to the RFP
REQUIRED ATTACHMENTS
9- Company name and address
- Contact person
- Years in business
- Number of employees
- Background check confirmation
- Certificate of insurance
- Three municipal or school district references
- Experience description
- Pricing
REQUIRED STAFFING
5- Submit to
- 530 Main Street, P.O. Box 315, New Hartford, CT 06057
- Duration
- 11 months
- Scope location
- New Hartford, CT
- Reported agency
- New Hartford Board of Education
Questions about this RFP
How do I respond to this RFP from New Hartford School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 530 Main Street, P.O. Box 315, New Hartford, CT 06057. For questions, contact Jeffrey F. Sousa.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Hartford School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey F. Sousa at (860) 379-8546. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Mulch installation, Shrub replacement, Tree trimming, Emergency storm cleanup, Athletic field restoration. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Experience and qualifications, References, Ability to meet scheduling requirements, Quality of equipment and staffing, Responsiveness to the RFP" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Hartford School District?
All active and historical solicitations from New Hartford School District are tracked and searchable. As a school agency, New Hartford School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name and address, Contact person, Years in business, Number of employees, Background check confirmation, Certificate of insurance, Three municipal or school district references, Experience des. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Hartford School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Hartford, CT. Review the full solicitation for detailed scope requirements.