Town of Los Gatos Cost Allocation, Internal Fund, and Comprehensive Fee and Rate Study RFP 2026
Los Gatos-Saratoga Dept. Of Community Education And RecreationSpecial District · Los Gatos, CA- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jun 26, 2026
- Primary contact
- Eric Lemon
- (408) 354-6828
The 30-second brief
The Town of Los Gatos is soliciting proposals for an Overhead Cost Allocation Study, Internal Services Fund Study, and a Comprehensive Fee and Rate Study to ensure accurate accounting of service costs. Proposals are due July 24, 2026.
Overhead Cost Allocation Plan, Internal Service Funds Study Report, Comprehensive User Fee and Rate Study Report, Editable Excel models, On-site training
Qualifications (50%), Reputation for integrity and competence (20%), Proposed Fees and Charges (20%), Ability to provide services in a timely manner (10%)
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Summary
The Town of Los Gatos is soliciting proposals for an Overhead Cost Allocation Study, Internal Services Fund Study, and a Comprehensive Fee and Rate Study to ensure accurate accounting of service costs. Proposals are due July 24, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Overhead Cost Allocation Plan
- Internal Service Funds Study Report
- Comprehensive User Fee and Rate Study Report
- Editable Excel models
- On-site training
REQUIRED ATTACHMENTS
5- Attachment 1 - Conflict of Interest Statement
- Attachment 2 - Non-Collusion Declaration
- Attachment 3 - References
- Attachment 4 - Statement Regarding Insurance Coverage
- Appendix A - Proposer Warranties
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Los Gatos, CA
- Reported agency
- Town of Los Gatos
Questions about this RFP
How do I respond to this RFP from Los Gatos-Saratoga Dept. Of Community Education And Recreation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric Lemon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Los Gatos-Saratoga Dept. Of Community Education And Recreation in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Lemon at (408) 354-6828. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: manager, director, partner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Overhead Cost Allocation Plan, Internal Service Funds Study Report, Comprehensive User Fee and Rate Study Report, Editable Excel models, On-site training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (50%), Reputation for integrity and competence (20%), Proposed Fees and Charges (20%), Ability to provide services in a timely manner (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Los Gatos-Saratoga Dept. Of Community Education And Recreation?
All active and historical solicitations from Los Gatos-Saratoga Dept. Of Community Education And Recreation are tracked and searchable. As a special district agency, Los Gatos-Saratoga Dept. Of Community Education And Recreation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Conflict of Interest Statement, Attachment 2 - Non-Collusion Declaration, Attachment 3 - References, Attachment 4 - Statement Regarding Insurance Coverage, Appendix A - Proposer Warrant. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Los Gatos-Saratoga Dept. Of Community Education And Recreation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Los Gatos, CA. Review the full solicitation for detailed scope requirements.