Town of Londonderry Pavement Condition Index (PCI) Reporting RFP
Town of LondonderryCity · Londonderry, NH- Due
- Dec 17, 2025
- Deadline passed
- Posted
- Aug 1, 2025
- Contract term
- 5 years
- Primary contact
- Donna Limoli
- (603) 432-1100 ext 139
The 30-second brief
The Town of Londonderry is seeking proposals from qualified firms to provide consulting and engineering services to update the town's Pavement Condition Index (PCI). Services include pavement condition assessment, asset mapping, and development of a PCI for approximately 192 miles of roadway.
Pavement condition survey, PCI ratings, Updated GIS asset databases, Surface condition management system, Fiscally constrained five-year plan, Comprehensive report, Electronic format copies of all data and documents.
Strength and duration of successful performance, previously completed projects, project approach, project schedule, project management, proposed project team, financial and insurance resources, conflict of interest, references, compliance with RFP requirements, qualifications and price.
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Summary
The Town of Londonderry is seeking proposals from qualified firms to provide consulting and engineering services to update the town's Pavement Condition Index (PCI). Services include pavement condition assessment, asset mapping, and development of a PCI for approximately 192 miles of roadway.
EVALUATION CRITERIA
11- Strength and duration of successful performance
- Previously completed projects
- Project approach
- Project schedule
- Project management
- Proposed project team
- Financial and insurance resources
- Conflict of interest
- References
- Compliance with RFP requirements
- Qualifications and price
REQUIRED DELIVERABLES
7- Pavement condition survey
- PCI ratings
- Updated GIS asset databases
- Surface condition management system
- Fiscally constrained five-year plan
- Comprehensive report
- Electronic format copies of all data and documents
REQUIRED ATTACHMENTS
Consultant Proposal (Letter of Interest, Knowledge and Experience, Project Approach, Schedule, Project Team, Financial and Insurance Resources, Conflict of Interest, References), Cost Proposal (Cover Letter, Cost & Manpower Allocation, Allowances).
- Scope location
- Londonderry, NH
Questions about this RFP
How do I respond to this RFP from Town of Londonderry?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Donna Limoli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Londonderry in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna Limoli at (603) 432-1100 ext 139. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pavement condition survey, PCI ratings, Updated GIS asset databases, Surface condition management system, Fiscally constrained five-year plan, Comprehensive report, Electronic format copies of all data and documents.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Strength and duration of successful performance, previously completed projects, project approach, project schedule, project management, proposed project team, financial and insurance resources, confli..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Londonderry?
All active and historical solicitations from Town of Londonderry are tracked and searchable. As a city agency, Town of Londonderry regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consultant Proposal (Letter of Interest, Knowledge and Experience, Project Approach, Schedule, Project Team, Financial and Insurance Resources, Conflict of Interest, References), Cost Proposal (Cover. Review the full document from Town of Londonderry for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Londonderry, NH. Review the full solicitation for detailed scope requirements.