Town of Litchfield - Town Hall and Talent Hall Cleaning Services - 20261014CLEAN (2026)
Town of LitchfieldCity · Litchfield, NH- Due
- Nov 20, 2026
- 17 days left
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Kim Kleiner
- (603) 424-4046 ext 1250
The 30-second brief
The Town of Litchfield, New Hampshire is seeking proposals from qualified cleaning service providers for custodial and cleaning services at Town Hall (2 Liberty Way) and Talent Hall (2 Woodhawk Way). The work encompasses routine cleaning, sanitization of restrooms, vacuuming, wet mopping, waste removal, window washing, and semiannual deep cleaning. Proposals are due by November 20, 2026 at 12:00 PM Noon. Questions must be submitted by November 6, 2026 at noon. Mandatory requirements include NH background checks for staff, commercial general liability insurance, and workers' compensation.
INDEPENDENT CONTRACTOR The successful Bidder shall be an independent contractor and not an employee, agent, partner or joint venturer of the Town. The Bidder shall be solely responsible for wages, payroll taxes, unemployment compensation, workers’ compensation, insurance and other obligations relating to its employees and subcontractors.
Qualifications and experience of individuals assigned, History and years in business, Previous work experience with local and state government, Understanding of unique scope, Cost of services, Financial resources, Ability to meet scheduling, security, quality and facility requirements
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Summary
The Town of Litchfield, New Hampshire is seeking proposals from qualified cleaning service providers for custodial and cleaning services at Town Hall (2 Liberty Way) and Talent Hall (2 Woodhawk Way).
The work encompasses routine cleaning, sanitization of restrooms, vacuuming, wet mopping, waste removal, window washing, and semiannual deep cleaning. Proposals are due by November 20, 2026 at 12:00 PM Noon. Questions must be submitted by November 6, 2026 at noon. Mandatory requirements include NH background checks for staff, commercial general liability insurance, and workers' compensation.
EVALUATION CRITERIA
9- Qualifications and experience of individuals assigned
- History and years in business
- Previous work experience with local and state government
- Understanding of unique scope
- Cost of services
- Financial resources
- Ability to meet scheduling
- Security
- Quality and facility requirements
REQUIRED DELIVERABLES
INDEPENDENT CONTRACTOR The successful Bidder shall be an independent contractor and not an employee, agent, partner or joint venturer of the Town. The Bidder shall be solely responsible for wages, payroll taxes, unemployment compensation, workers’ compensation, insurance and other obligations relating to its employees and subcontractors.
REQUIRED ATTACHMENTS
6- Proof of applicable insurance
- NH Background check
- Three references
- Proposed cleaning schedule
- Annual price
- Price proposal form
- Submit to
- Litchfield Town Hall, 2 Liberty Way, Litchfield, NH 03052 (original and three copies required; submittal email: [email protected])
- Scope location
- Litchfield, NH
Questions about this RFP
How do I respond to this RFP from Town of Litchfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Litchfield Town Hall, 2 Liberty Way, Litchfield, NH 03052 (original and three copies required; submittal email: [email protected]). For questions, contact Kim Kleiner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Litchfield in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Kleiner at (603) 424-4046 ext 1250. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: INDEPENDENT CONTRACTOR The successful Bidder shall be an independent contractor and not an employee, agent, partner or joint venturer of the Town. The Bidder shall be solely responsible for wages, payroll taxes, unemployment compensation, workers’ compensation, insurance and other obligations relati. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of individuals assigned, History and years in business, Previous work experience with local and state government, Understanding of unique scope, Cost of services, Financi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Litchfield?
All active and historical solicitations from Town of Litchfield are tracked and searchable. As a city agency, Town of Litchfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of applicable insurance, NH Background check, Three references, Proposed cleaning schedule, Annual price, Price proposal form. Review the full document from Town of Litchfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Litchfield, NH. Review the full solicitation for detailed scope requirements.