Town of Litchfield Assessing Services Request for Proposals 20251113
Town of LitchfieldCity · Litchfield, NH- Due
- Dec 11, 2025
- Deadline passed
- Posted
- Nov 14, 2025
- Contract term
- 5 years
- Primary contact
- Kim Kleiner
The 30-second brief
The Town of Litchfield, NH is soliciting proposals for general assessing and data verification services for an initial five-year term from January 1, 2026, to December 31, 2030. The scope of work includes annual field pick-up, general assessing maintenance, and a cyclical review process. The Town currently utilizes Avitar Software for assessment and tax collection records; therefore, proposers must demonstrate familiarity with this system. Required deliverables include a client list from the last five years, personnel qualifications, and a multi-year itemized price proposal. Proposals are due by 9:00 AM on December 12, 2025 (with a closing deadline listed as December 11, 2025), via email to Kim Kleiner, Town Administrator. Insurance requirements include Workers Compensation, Errors and Omissions, and General Liability coverage.
Avitar system project list, Client list of municipalities, Personnel list with experience/qualifications, Multi-year itemized price proposal, Certificate of insurance
Price, Quality, Warranty, Service, Availability, Past Performance, References
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Summary
The Town of Litchfield, NH is soliciting proposals for general assessing and data verification services for an initial five-year term from January 1, 2026, to December 31, 2030.
The scope of work includes annual field pick-up, general assessing maintenance, and a cyclical review process. The Town currently utilizes Avitar Software for assessment and tax collection records; therefore, proposers must demonstrate familiarity with this system. Required deliverables include a client list from the last five years, personnel qualifications, and a multi-year itemized price proposal. Proposals are due by 9:00 AM on December 12, 2025 (with a closing deadline listed as December 11, 2025), via email to Kim Kleiner, Town Administrator. Insurance requirements include Workers Compensation, Errors and Omissions, and General Liability coverage.
EVALUATION CRITERIA
7- Price
- Quality
- Warranty
- Service
- Availability
- Past Performance
- References
REQUIRED DELIVERABLES
5- Avitar system project list
- Client list of municipalities
- Personnel list with experience/qualifications
- Multi-year itemized price proposal
- Certificate of insurance
REQUIRED STAFFING
Town Administrator
- Submit to
- [email protected]
- Scope location
- Litchfield, NH
Questions about this RFP
How do I respond to this RFP from Town of Litchfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Kim Kleiner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Litchfield in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Kleiner. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Town Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Avitar system project list, Client list of municipalities, Personnel list with experience/qualifications, Multi-year itemized price proposal, Certificate of insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Quality, Warranty, Service, Availability, Past Performance, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Litchfield?
All active and historical solicitations from Town of Litchfield are tracked and searchable. As a city agency, Town of Litchfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Litchfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Litchfield, NH. Review the full solicitation for detailed scope requirements.