Town of High Prairie - Water Meter Replacement Program - RFP 03-2026
Town of High PrairieCity · High Prairie, AB- Due
- Jun 12, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Contract term
- 2 years
- Primary contact
- Vern Walker
- (780) 523-1477
The 30-second brief
The Town of High Prairie invites proposals for the supply, installation, and implementation of a water meter replacement program, including a remote meter reading system compatible with MuniWare. The project involves replacing approximately 1,075 water meters ranging from 5/8 inch residential meters to 6 inch vault meters over a 2-year period, with meter reading system deployment in Year 1. Scope includes residential, commercial, and industrial meters, mechanical and ultrasonic options, registers, radios, accessories, removal and disposal of existing meters, site restoration, RF-based AMR system with future AMI capability, software licensing, and training. Proposals are due by June 12, 2026, and must be submitted electronically to [email protected] with subject line RFP-2026-WM01 – Water Meter Replacement. Inquiries may be directed to Vern Walker, Manager of Utilities, with questions due by June 10, 2026.
Residential, Commercial, And industrial meters, Mechanical and ultrasonic options, Registers, Radios, And accessories, Removal and disposal of existing meters, Installation and commissioning of new meters, Site restoration, RF-based AMR system with future AMI capability, Meter data reading system, Integration with Muniware, Data management and reporting, Staff training, Ongoing technical support, Documentation and manuals
Experience & Qualifications 20%, Technical Proposal 25%, System Compatibility & Integration 20%, Pricing & Value 25%, Schedule & Capacity 5%, References 5%
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Summary
The Town of High Prairie invites proposals for the supply, installation, and implementation of a water meter replacement program, including a remote meter reading system compatible with MuniWare.
The project involves replacing approximately 1,075 water meters ranging from 5/8 inch residential meters to 6 inch vault meters over a 2-year period, with meter reading system deployment in Year 1. Scope includes residential, commercial, and industrial meters, mechanical and ultrasonic options, registers, radios, accessories, removal and disposal of existing meters, site restoration, RF-based AMR system with future AMI capability, software licensing, and training. Proposals are due by June 12, 2026, and must be submitted electronically to [email protected] with subject line RFP-2026-WM01 – Water Meter Replacement. Inquiries may be directed to Vern Walker, Manager of Utilities, with questions due by June 10, 2026.
EVALUATION CRITERIA
6- Experience & Qualifications 20%
- Technical Proposal 25%
- System Compatibility & Integration 20%
- Pricing & Value 25%
- Schedule & Capacity 5%
- References 5%
REQUIRED DELIVERABLES
17- Residential
- Commercial
- Industrial meters
- Mechanical and ultrasonic options
- Registers
- Radios
- Accessories
- Removal and disposal of existing meters
- Installation and commissioning of new meters
- Site restoration
- RF-based AMR system with future AMI capability
- Meter data reading system
- Integration with Muniware
- Data management and reporting
- Staff training
- Ongoing technical support
- Documentation and manuals
REQUIRED ATTACHMENTS
10- Completed Appendix A – Pricing Form
- Detailed Technical Proposal
- Meter specifications and certifications (NSF/ANSI/CAN 61)
- Description of meter reading system (AMR/AMI capability)
- Confirmation of compatibility with MuniWare
- Implementation schedule (2–3 year phased plan)
- Training and support plan
- Warranty documentation
- Minimum three (3) municipal references
- Completed Appendix B – Proponent Declaration
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- High Prairie, AB
Questions about this RFP
How do I respond to this RFP from Town of High Prairie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Vern Walker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of High Prairie in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vern Walker at (780) 523-1477. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Residential, Commercial, And industrial meters, Mechanical and ultrasonic options, Registers, Radios, And accessories, Removal and disposal of existing meters, Installation and commissioning of new meters, Site restoration, RF-based AMR system with future AMI capability, Meter data reading system, I. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Qualifications 20%, Technical Proposal 25%, System Compatibility & Integration 20%, Pricing & Value 25%, Schedule & Capacity 5%, References 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of High Prairie?
All active and historical solicitations from Town of High Prairie are tracked and searchable. As a city agency, Town of High Prairie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Appendix A – Pricing Form, Detailed Technical Proposal, Meter specifications and certifications (NSF/ANSI/CAN 61), Description of meter reading system (AMR/AMI capability), Confirmation of c. Review the full document from Town of High Prairie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: High Prairie, AB. Review the full solicitation for detailed scope requirements.