Town of Hartford No. 2 Heating Oil & Propane Bid HVT RFB 2026-01
Town of HartfordCity · White River Junction, VT- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Jeremy Delisle
- (802) 295-3622
The 30-second brief
The Town of Hartford is requesting bids under HVT RFB 2026-01 for the purchase and delivery of approximately 34,900 gallons of No. 2 Heating Oil and 21,900 gallons of Propane. The contract period runs from July 1, 2026, through June 30, 2027, with a potential one-year extension. Deliveries are required on an automatic basis to multiple municipal sites including the Dept. of Public Works, Wastewater Treatment Plants, and various libraries and fire stations. Bidders must provide fixed pricing and meet specific insurance requirements, including $1,000,000 in general liability coverage. Sealed bids are due by July 27, 2026, at 11:00 AM at the Hartford Town Hall.
Metered invoice or ticket, Certificate of insurance
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Summary
The Town of Hartford is requesting bids under HVT RFB 2026-01 for the purchase and delivery of approximately 34,900 gallons of No. 2 Heating Oil and 21,900 gallons of Propane.
The contract period runs from July 1, 2026, through June 30, 2027, with a potential one-year extension. Deliveries are required on an automatic basis to multiple municipal sites including the Dept. of Public Works, Wastewater Treatment Plants, and various libraries and fire stations. Bidders must provide fixed pricing and meet specific insurance requirements, including $1,000,000 in general liability coverage. Sealed bids are due by July 27, 2026, at 11:00 AM at the Hartford Town Hall.
REQUIRED DELIVERABLES
Metered invoice or ticket, Certificate of insurance
REQUIRED ATTACHMENTS
Invitation to Bid forms for Heating Oil and Propane
- Submit to
- Hartford Town Hall, 171 Bridge Street, White River Junction, VT 05001
- Scope location
- Hartford, VT
Questions about this BID
How do I respond to this Bid from Town of Hartford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hartford Town Hall, 171 Bridge Street, White River Junction, VT 05001. For questions, contact Jeremy Delisle.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Hartford in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Delisle at (802) 295-3622. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Metered invoice or ticket, Certificate of insurance. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Hartford?
All active and historical solicitations from Town of Hartford are tracked and searchable. As a city agency, Town of Hartford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Invitation to Bid forms for Heating Oil and Propane. Review the full document from Town of Hartford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartford, VT. Review the full solicitation for detailed scope requirements.