Town of Hartford Consulting Engineering Services for Asset & Capital Improvement Plan RFP 2025
Town of HartfordCity · White River Junction, VT- Due
- Nov 28, 2025
- Deadline passed
- Posted
- Oct 28, 2025
- Duration
- 9 months
- Primary contact
- John Haverstock
The 30-second brief
The Town of Hartford is soliciting proposals for consulting engineering services to develop a multi-year Asset & Capital Improvement Plan (CIP). The scope includes asset inventory, condition evaluation, and cost estimation for town facilities, vehicles, and infrastructure.
Stakeholder interviews, Meeting notes, Facilities inventory, Vehicle inventory, Equipment inventory, Roadway inventory, Preliminary Capital Improvement Plan, Final Capital Improvement Plan
Consultant Qualifications (40%), Scope of work fees methodology and schedule (40%), Proposal quality completeness and clarity (20%)
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Summary
The Town of Hartford is soliciting proposals for consulting engineering services to develop a multi-year Asset & Capital Improvement Plan (CIP). The scope includes asset inventory, condition evaluation, and cost estimation for town facilities, vehicles, and infrastructure.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Stakeholder interviews
- Meeting notes
- Facilities inventory
- Vehicle inventory
- Equipment inventory
- Roadway inventory
- Preliminary Capital Improvement Plan
- Final Capital Improvement Plan
REQUIRED ATTACHMENTS
6- Cover Letter
- Scope of Work
- Proposed Schedule
- Project Budget
- Qualifications and Staffing
- References
REQUIRED STAFFING
lead consultant, subconsultants
- Submit to
- Town Manager, 171 Bridge Street, White River Junction, VT 05001
- Scope location
- Hartford, VT
Questions about this RFP
How do I respond to this RFP from Town of Hartford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 28, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Manager, 171 Bridge Street, White River Junction, VT 05001. For questions, contact John Haverstock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hartford in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Haverstock. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead consultant, subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Stakeholder interviews, Meeting notes, Facilities inventory, Vehicle inventory, Equipment inventory, Roadway inventory, Preliminary Capital Improvement Plan, Final Capital Improvement Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant Qualifications (40%), Scope of work fees methodology and schedule (40%), Proposal quality completeness and clarity (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hartford?
All active and historical solicitations from Town of Hartford are tracked and searchable. As a city agency, Town of Hartford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 9 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Scope of Work, Proposed Schedule, Project Budget, Qualifications and Staffing, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Hartford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartford, VT. Review the full solicitation for detailed scope requirements.