Town of Hartford Court Repairs, Resurfacing and Lining RFP 2026
Town of HartfordCity · White River Junction, VT- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Primary contact
- Scott Hausler
- (802) 295-5036
The 30-second brief
The Town of Hartford, Vermont Parks and Recreation Department is requesting proposals for maintenance and resurfacing of 6 playing courts, including the conversion of 2 tennis courts into 6 permanent pickleball courts. The scope includes court preparation, installation of nets, crack repair, resurfacing, and line painting for pickleball, tennis, and basketball courts. Bidders must also provide pricing for a portable pickleball net system and references.
Total Maximum Fee, Licenses and certifications to perform the work, Provided project portfolio of similar projects in New England, List and contact information for a minimum of 3 references, Availability and proposed timeline to complete the work
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Summary
The Town of Hartford, Vermont Parks and Recreation Department is requesting proposals for maintenance and resurfacing of 6 playing courts, including the conversion of 2 tennis courts into 6 permanent pickleball courts.
The scope includes court preparation, installation of nets, crack repair, resurfacing, and line painting for pickleball, tennis, and basketball courts. Bidders must also provide pricing for a portable pickleball net system and references.
EVALUATION CRITERIA
Total Maximum Fee, Licenses and certifications to perform the work, Provided project portfolio of similar projects in New England, List and contact information for a minimum of 3 references, Availability and proposed timeline to complete the work
REQUIRED ATTACHMENTS
4- Copy of all applicable licenses and a Certificate of Insurance
- List of products to be used
- List of 3 project references
- Portfolio of similar projects in New England
- Submit to
- Town of Hartford, Attn: John Haverstock – Town Manager, 171 Bridge Street, White River Junction, VT 05001
Questions about this RFP
How do I respond to this RFP from Town of Hartford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Hartford, Attn: John Haverstock – Town Manager, 171 Bridge Street, White River Junction, VT 05001. For questions, contact Scott Hausler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hartford in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Hausler at (802) 295-5036. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Maximum Fee, Licenses and certifications to perform the work, Provided project portfolio of similar projects in New England, List and contact information for a minimum of 3 references, Availabil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hartford?
All active and historical solicitations from Town of Hartford are tracked and searchable. As a city agency, Town of Hartford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Copy of all applicable licenses and a Certificate of Insurance, List of products to be used, List of 3 project references, Portfolio of similar projects in New England. Review the full document from Town of Hartford for the complete list.