Town of Chelmsford - Snow Plowing Agreement for 2026-2027 Winter Season - DPW Highway Division
Town of ChelmsfordCity · Chelmsford, MA- Due
- Nov 6, 2026
- 3 days left
- Posted
- Sep 11, 2026
- Contract term
- 1 year
- Primary contact
- Megan O'Neil
- (978) 250-5228
The 30-second brief
The Town of Chelmsford Department of Public Works, Highway Division is seeking contractors and plow drivers for snow plowing and snow removal services during the 2026-2027 winter season. The work includes normal snow plowing and snow removal on designated routes utilizing hired equipment including pick-up trucks, 1-ton trucks, 6-wheel trucks, 10-wheel trucks, front end loaders, loaders or backhoes, and graders. Contractors must submit completed applications with all supporting documentation including vehicle information, insurance requirements, and IRS Form W-9 by November 6, 2026. Required documents must be emailed to Megan O'Neil at [email protected] or submitted to the DPW office located at 9 Alpha Road, Chelmsford, MA 01824. Initial incentive payments of $1,000 per registered vehicle are available for paperwork submitted by November 6, 2026, alongside guaranteed minimums and hourly rates for equipment.
Price
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Summary
The Town of Chelmsford Department of Public Works, Highway Division is seeking contractors and plow drivers for snow plowing and snow removal services during the 2026-2027 winter season.
The work includes normal snow plowing and snow removal on designated routes utilizing hired equipment including pick-up trucks, 1-ton trucks, 6-wheel trucks, 10-wheel trucks, front end loaders, loaders or backhoes, and graders. Contractors must submit completed applications with all supporting documentation including vehicle information, insurance requirements, and IRS Form W-9 by November 6, 2026. Required documents must be emailed to Megan O'Neil at [email protected] or submitted to the DPW office located at 9 Alpha Road, Chelmsford, MA 01824. Initial incentive payments of $1,000 per registered vehicle are available for paperwork submitted by November 6, 2026, alongside guaranteed minimums and hourly rates for equipment.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
8- Snow Plowing Application
- Paperwork and Supporting Documentation Checklist
- Town of Chelmsford Snowplow Contract
- Completed W9
- Copy of EACH Vehicle Registration listed on Attachment A
- Copy of driver's license for EACH driver
- Certificate of Insurance
- Workman's Comp
Insurance
- Submit to
- [email protected]
- Scope location
- Chelmsford, MA
Questions about this BID
How do I respond to this Bid from Town of Chelmsford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Megan O'Neil.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Chelmsford in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan O'Neil at (978) 250-5228. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chelmsford?
All active and historical solicitations from Town of Chelmsford are tracked and searchable. As a city agency, Town of Chelmsford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Snow Plowing Application, Paperwork and Supporting Documentation Checklist, Town of Chelmsford Snowplow Contract, Completed W9, Copy of EACH Vehicle Registration listed on Attachment A, Copy of driver. Review the full document from Town of Chelmsford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chelmsford, MA. Review the full solicitation for detailed scope requirements.