Town of Chapel Hill Parks and Recreation Janitorial Services RFP Q26-112 2026
Town of Chapel Hill townCity · Chapel Hill, NC- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 13, 2026
- Contract term
- 2 years
- Primary contact
- Lenore Bishop
- (919) 969-5022
The 30-second brief
The Town of Chapel Hill is soliciting proposals for janitorial services at multiple Parks and Recreation facilities. The contract includes a two-year term with a one-year renewal option, requiring hospitality-level cleaning at five primary locations.
Cover letter, Submission Form, Pricing Form, Proposed Solution, Organizational Overview, Project Plan
Company Experience, Project Understanding, Project Approach, Cost Effectiveness
Hear what Chapel Hill town plans next before it's posted.
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Summary
The Town of Chapel Hill is soliciting proposals for janitorial services at multiple Parks and Recreation facilities. The contract includes a two-year term with a one-year renewal option, requiring hospitality-level cleaning at five primary locations.
EVALUATION CRITERIA
4- Company Experience
- Project Understanding
- Project Approach
- Cost Effectiveness
REQUIRED DELIVERABLES
6- Cover letter
- Submission Form
- Pricing Form
- Proposed Solution
- Organizational Overview
- Project Plan
REQUIRED ATTACHMENTS
3- Form 1: Submission Form
- Form 2: Pricing
- Safety Data Sheets (SDS)
REQUIRED STAFFING
Contract Manager, Site Supervisor
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Chapel Hill, NC
- Projected sq ft
- 25,100 sq ft
- Reported agency
- Town of Chapel Hill
Questions about this RFP
How do I respond to this RFP from Town of Chapel Hill town?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lenore Bishop.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Chapel Hill town in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lenore Bishop at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contract Manager, Site Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Submission Form, Pricing Form, Proposed Solution, Organizational Overview, Project Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience, Project Understanding, Project Approach, Cost Effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill town?
All active and historical solicitations from Town of Chapel Hill town are tracked and searchable. As a city agency, Town of Chapel Hill town regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Submission Form, Form 2: Pricing, Safety Data Sheets (SDS). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Chapel Hill town for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. The total projected area is 25100 sq ft. Review the full solicitation for detailed scope requirements.