Town of Chapel Hill - Housing and Community Development Landscaping and Grounds Maintenance Services - RFP P27-13 (2026)
Town of Chapel HillCity · Chapel Hill, NC- Due
- Dec 7, 2026
- 25 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Jamila Lunsford
- (919) 969-5022
The 30-second brief
The Town of Chapel Hill is seeking proposals from qualified organizations to provide complete landscape and grounds maintenance services, including labor, supplies, and equipment for twelve public housing communities and the Administrative Office building at 317 Caldwell Street. Scope of work encompasses weekly trash and litter removal, mowing, trimming, edging, pruning shrubs and hedges, leaf removal, yard debris clean-up, weed control, hard surface crack spraying, mulching, aeration, liming, fertilizing, and grass seeding. The work is subject to HUD Section 3 (24 CFR Part 75) requirements. Proposals are due by 12:00 PM EST on December 7, 2026, and must be submitted by email to [email protected]. An optional pre-proposal meeting and tour will be held on November 17, 2026. Vendor questions are due by November 23, 2026.
Company Experience/References (15 points), Responsiveness to RFP Requirements (20 points), Capacity/Readiness to Proceed (15 points), Project Plan/Approach (15 points), Cost (30 points), Section 3 Business Concern or Compliance Strategy (5 points)
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Summary
The Town of Chapel Hill is seeking proposals from qualified organizations to provide complete landscape and grounds maintenance services, including labor, supplies, and equipment for twelve public housing communities and the Administrative Office building at 317 Caldwell Street.
Scope of work encompasses weekly trash and litter removal, mowing, trimming, edging, pruning shrubs and hedges, leaf removal, yard debris clean-up, weed control, hard surface crack spraying, mulching, aeration, liming, fertilizing, and grass seeding. The work is subject to HUD Section 3 (24 CFR Part 75) requirements. Proposals are due by 12:00 PM EST on December 7, 2026, and must be submitted by email to [email protected]. An optional pre-proposal meeting and tour will be held on November 17, 2026. Vendor questions are due by November 23, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Form 1: Statement of Proposer's Qualifications, Form 2: Addenda Acknowledgement and Terms Agreement, Form 3: Pricing Proposal Form, Form 4: Equipment Inventory and Personnel, Form 5: References Form, Form 6: Non-Collusion Affidavit, Form 7: Certification Regarding Lobbying, Form 8: Debarment Certification, Form 9: HUD Forms 5369-B and 5369-C, Form 10: Section 3 Worker & Targeted Section 3 Worker Self-Certification, Form 11: Section 3 Business Concern Certification for Contracting, Form 12: Section 3 Compliance Checklist
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Chapel Hill, NC
Questions about this RFP
How do I respond to this RFP from Town of Chapel Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamila Lunsford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Chapel Hill in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamila Lunsford at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience/References (15 points), Responsiveness to RFP Requirements (20 points), Capacity/Readiness to Proceed (15 points), Project Plan/Approach (15 points), Cost (30 points), Section 3 Bus..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill?
All active and historical solicitations from Town of Chapel Hill are tracked and searchable. As a city agency, Town of Chapel Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Statement of Proposer's Qualifications, Form 2: Addenda Acknowledgement and Terms Agreement, Form 3: Pricing Proposal Form, Form 4: Equipment Inventory and Personnel, Form 5: References Form,. Review the full document from Town of Chapel Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. Review the full solicitation for detailed scope requirements.